Project Management Officer for Gridline Group
Gridline Group— a Ukrainian business group developing international trade, logistics, and finance sectors.
The Group operates in a fast-scaling environment where a large number of cross-functional, operational, and transformational projects are implemented simultaneously.
To increase transparency, manageability, and predictability of project implementation, Gridline Group is developing a centralized Project Management function.
About the role
Gridline Group is looking for a Project Management Officer who will lead the Project Management direction and the team of Project Managers.
This is a role for a person who will be responsible not only for individual projects but for the entire project management system: portfolio, standards, processes, control, resources, risks, and the development of the PM team.
The main mission of the PMO is to build a systemic, transparent, and manageable Project Management function and to ensure the transition from managing individual projects to an integrated portfolio management system.
The Project Management Officer will interact directly with the COO and help ensure the predictable execution of Gridline Group's key projects.
Key tasks:
- manage the team of Project Managers and Project Managers (Delivery);
- set goals and allocate projects within the PM team;
- monitor the work results of Project Managers;
- develop the team and improve the quality of project management;
- manage a portfolio of parallel projects;
- define and control priorities;
- monitor timelines, resources, risks, dependencies, and key results;
- ensure transparency of project status;
- manage deviations and escalations at the portfolio level;
- build and implement unified Project Management standards;
- introduce Project Plan, WBS, RACI, Risk Register, Change Management, and unified status reporting;
- establish unified requirements for project planning, management, and control;
- build a Plan/Fact control system;
- define key PM metrics;
- analyze the causes of deviations from the plan;
- manage risks and changes at the portfolio level;
- monitor dependencies between projects;
- identify and eliminate systemic blockers;
- manage escalations;
- plan and balance resources between projects;
- monitor the workload of the PM team;
- identify resource conflicts and overloads;
- facilitate interaction between teams and project participants;
- conduct regular Project Reviews and Lessons Learned;
- implement improvements in Project Management processes;
- increase the maturity of the Project Management function in accordance with Gridline Group's business goals.
Requirements
- 5+ years of experience in Project Management.
- Practical experience in building or developing a PMO / Project Office / Project Management function.
- Experience managing a portfolio of parallel projects.
- Experience in managing and developing a team of Project Managers.
- Practical experience working with Project Plan, WBS, and RACI.
- Strong expertise in Risk Management and Change Management.
- Practical experience working with Milestones, Dependencies, and Critical Path.
- Understanding of project metrics and experience working with Plan/Fact.
- Experience in resource planning and team workload management.
- Strong facilitation and cross-functional interaction skills.
- Systems thinking and the ability to build a project management process from scratch.
- Ability to work not only at the level of an individual project but to see the entire portfolio, interdependencies, and systemic risks.
- Working knowledge of English at B2 level.
Will be an advantage
Experience working in one or more sectors:
- MilTech / Defense Tech;
- Hardware;
- Supply Chain;
- Procurement;
- Logistics.
The company offers
- The opportunity to lead and build the Project Management function at the Gridline Group level.
- A high level of influence on the quality and speed of execution of key business projects.
- Responsibility for the entire project portfolio, not just a single direction.
- The opportunity to independently shape PM standards, processes, tools, and the management system.
- Management and development of the Project Managers team.
- Direct interaction with the COO and key functional heads.
- Working with complex cross-functional and transformational projects.
- Working from the Kyiv office with reasonable flexibility regarding the standard work schedule.