HSQE Coordinator

Job Responsibilities

• Oversee the implementation and administration of Health, Safety, Quality and Environmental (HSQE) procedures to ensure compliance with maritime regulations and company standards.
• Organise and update HSQE documentation, databases and tracking systems, ensuring accurate recordkeeping and timely resolution of outstanding matters.
• Review vessel compliance records, including work/rest hours, medical documentation, drug and alcohol testing, and port- and flag-state inspection findings.
• Facilitate internal and external audits, including ISM, ISPS, MLC, ISO and TMSA assessments, ensuring proper documentation and follow-up actions.
• Track vessel audits, inspections, certifications and corrective actions to ensure identified deficiencies are addressed within established timelines.
• Document incidents, accidents and non-conformities while assisting with investigations, corrective measures and ship-shore emergency preparedness exercises.
• Circulate safety advisories, fleet notifications, regulatory updates and lessons learned to promote continuous HSQE awareness across the fleet.
• Prepare HSQE performance reports, management review materials, key performance indicators (KPIs) and other operational compliance summaries.
• Collaborate with vessel personnel, technical superintendents, classification societies, flag administrations and external service providers on HSQE-related matters.
• Arrange HSQE documentation and regulatory records for newly managed vessels while contributing to continuous improvement initiatives in safety, environmental protection and cybersecurity.

Job Requirements

• Minimum 4–5 years of relevant experience for GCE O-Level holders, and minimum 2 years of relevant experience for Maritime/ Engineering Diploma holders
• Familiar with maritime regulatory frameworks, including ISM, ISPS, MLC, Port State Control (PSC), flag-state requirements and ship management documentation
• Good knowledge of ISO 9001, ISO 18001 and ISO 45001 standards
• Strong organisational skills, able to meet deadlines and work effectively in a fast-paced environment with strong proficiency in Microsoft Excel, Word and PowerPoint
• Good interpersonal skills, proactive and able to work both independently and collaboratively

Clarence Khoh R1552376