Executive Virtual Assistant
About the company
Terminus Freight LLC is a fast-growing last-mile delivery company based in Atlanta, Georgia (USA). We're hiring a remote Executive Virtual Assistant to support our leadership team with back-office operations, recurring tasks, and document creation.This is a remote, long-term role for someone organized, detail-oriented, and comfortable owning tasks without being reminded.
Terminus Freight LLC is a fast-growing last-mile delivery company based in Atlanta, Georgia (USA). We're hiring a remote Executive Virtual Assistant to support our leadership team with back-office operations, recurring tasks, and document creation.This is a remote, long-term role for someone organized, detail-oriented, and comfortable owning tasks without being reminded.
Your tasks
What you'll do- Manage recurring weekly, monthly, and quarterly back-office tasks
- Create and format documents: policy memos, SOPs, forms, and reports- Maintain spreadsheets and trackers for hiring, scheduling, and operations
- Process timecard punch corrections in our payroll system, following written approval rules- Organize files, email, and shared folders so everything is easy to find
- Prepare summaries and to-do lists for leadership at the start of each US workday
What you'll do- Manage recurring weekly, monthly, and quarterly back-office tasks
- Create and format documents: policy memos, SOPs, forms, and reports- Maintain spreadsheets and trackers for hiring, scheduling, and operations
- Process timecard punch corrections in our payroll system, following written approval rules- Organize files, email, and shared folders so everything is easy to find
- Prepare summaries and to-do lists for leadership at the start of each US workday
Requirements
- Handle other admin requests as the business growsWhat we're looking for- 2+ years of experience as a virtual assistant, executive assistant, or admin
- Excellent written English- Strong skills in Microsoft Word, Excel, and Outlook, or Google Docs and Sheets
- Reliable internet and a backup power or internet option
- Highly organized, with strong follow-through and attention to detail
- Comfortable handling confidential employee information with discretion- Experience supporting a US-based company is a plus
- Logistics, HR, or payroll admin experience is a plus but not requiredSchedule
- Handle other admin requests as the business growsWhat we're looking for- 2+ years of experience as a virtual assistant, executive assistant, or admin
- Excellent written English- Strong skills in Microsoft Word, Excel, and Outlook, or Google Docs and Sheets
- Reliable internet and a backup power or internet option
- Highly organized, with strong follow-through and attention to detail
- Comfortable handling confidential employee information with discretion- Experience supporting a US-based company is a plus
- Logistics, HR, or payroll admin experience is a plus but not requiredSchedule
What we offer
-Pay- [$5/hr-$6.5/hr] USD paid monthly
- Paid trial task for shortlisted candidates, then a 30 day trial period
- Long-term, stable remote work with a growing US company
- Direct access to leadership and room to grow into a bigger operations role
- Clear expectations, written processes, and consistent weekly workload
-Pay- [$5/hr-$6.5/hr] USD paid monthly
- Paid trial task for shortlisted candidates, then a 30 day trial period
- Long-term, stable remote work with a growing US company
- Direct access to leadership and room to grow into a bigger operations role
- Clear expectations, written processes, and consistent weekly workload
How to apply
How to applyApply Through Fuzu and include a short note (3 to 5 sentences) about your most relevant assistant experience. Start your note with the word "Terminus" so we know you read the full post. Applications without it will not be reviewed.
How to applyApply Through Fuzu and include a short note (3 to 5 sentences) about your most relevant assistant experience. Start your note with the word "Terminus" so we know you read the full post. Applications without it will not be reviewed.
Other
- Monday to Friday, Kenya daytime hours- Some overlap with US Central Time mornings as needed
- Monday to Friday, Kenya daytime hours- Some overlap with US Central Time mornings as needed