Admin Assistant

Job Introduction

We are looking for an organised and proactive Administrative Assistant to support the day-to-day operations of the Corporate Office. The role covers office administration, facilities, procurement, vendor coordination, meeting and event support, and basic IT administration.

Job Responsibilities:

• Manage general office administration and day-to-day Corporate Office operations.
• Coordinate office maintenance, air-conditioning, water refiller, plants and other facilities matters.
• Monitor and order pantry supplies, coffee beans, office supplies, corporate gifts and other required items.
• Coordinate procurement of IT equipment, accessories and general office items.
• Liaise with vendors and building management on maintenance, quotations, deliveries and services.
• Coordinate meeting room and event bookings, guest lists, AV/ TV setup and air-conditioning extensions.
• Prepare and submit Permit-to-Work (PTW) applications where required.
• Assist with IT equipment allocation, asset tracking and new joiner laptop preparation.
• Provide general administrative and logistical support to management and other departments.
• Perform any other duties or tasks as assigned by the supervisor.

Job Requirements:

• Diploma or equivalent qualification in Business Administration or a related field.
• Prior administrative or office management experience preferred.
• Proficient in Microsoft Office applications.
• Organised, detail-oriented and able to manage multiple tasks independently.
• Good communication and coordination skills.
• Comfortable working with vendors, building management and internal stakeholders.
• Basic knowledge of IT equipment and office AV systems is preferred.
• Experience in IT administration or IT support will be an added advantage.