Accounts Executive
Job Summary
Manage comprehensive Accounts Payable functions to ensure accurate, timely payments and maintain compliance with company procedures in a project-based environment.
Responsibilities
- Process supplier and subcontractor invoices accurately across the full Accounts Payable cycle to ensure timely payments
- Verify invoices against Purchase Orders, quotations, delivery orders, contracts, and supporting documents to ensure accuracy and compliance
- Obtain and confirm proper invoice approvals following company procedures before payment processing
- Monitor outstanding invoices and execute payments within agreed credit terms to maintain supplier relationships
- Reconcile supplier statements and investigate discrepancies, missing invoices, and credit notes to resolve payment issues
- Process staff claims, reimbursements, and petty cash transactions with accurate coding to GL accounts, projects, and cost centres
- Collaborate with suppliers, subcontractors, project teams, and internal departments to resolve invoice and payment queries
- Assist with month-end closing activities including AP reconciliation, accruals, and preparation of accounting schedules for reporting
- Maintain organized accounting records and supporting documents to support audit and compliance requirements
- Support GST documentation preparation and respond to internal and external audit requests
- Perform additional accounting and administrative duties as assigned to support team operations
Preferred competencies and qualifications
- Diploma/LCCI or equivalent qualification in Accounting, Finance, or related discipline
- Minimum 2 years of relevant experience in Accounts Payable or similar accounting roles
- Experience in construction, engineering, or project-based industries is advantageous
- Proficient in Microsoft Excel and accounting software to manage financial data efficiently
- Strong numerical accuracy and attention to detail to ensure error-free financial processing
- Ability to manage a high volume of transactions independently and meet deadlines
- Bilingual proficiency in English and Mandarin to communicate effectively with Mandarin-speaking stakeholders, suppliers, and business partners
- Good communication and interpersonal skills to collaborate across teams and external partners