School Admin Assistant
Your tasks
Core Duties (Applicable to both roles)
- Front-line Counter Coverage: Manage the General Office reception counter, attend to walk-in visitors, parents, and student queries, and handle incoming goods deliveries.
- Student Support: Administer the sickbay, attend to unwell students, issue early dismissal slips, and provide basic first aid care while guiding staff on completing incident reports.
Role 1 Specific Focus (Customer Service & Admin)
- Update daily student attendance registers and actively follow up with absentees.
- Maintain proper records management systems for student logs and office incident files.
Role 2 Specific Focus (Operations & Administration)
- Coordinate school bus logs, transport bookings, and oversee all external bus order schedules.
- Assist in general campus estate duties, including tracking classroom padlocks and managing the digital registration/issuance of staff door access cards.
Requirements
Job Requirements
- Experience: Minimally three (3) years of working experience as a receptionist or administrative assistant within a Government School, Government-Aided School, or Autonomous University environment.
- Education: At least a GCE ‘N’ Level certification.
- Language: Literacy to communicate and write fluently in English and at least one other language.
- Technical Skills: Proficient in Microsoft Office applications, specifically Word and Excel.
- Bonus Qualifications: A valid First Aid Certification is highly preferred.
- Attributes: Able to work independently, manage tasks responsibly, and maintain a pleasant, supportive disposition at the front counter.
Other
We are hiring for two distinct roles with different staggered hours:
- Role 1: Admin Assistant (Admin & Customer Service)Hours: Mon to Thu: 7:00 AM – 4:00 PM | Fri: 7:00 AM – 3:30 PM (30-min lunch break).
- Role 2: Admin Assistant (Admin & Operations)Hours: Mon to Thu: 9:00 AM – 6:00 PM | Fri: 9:30 AM – 6:00 PM (30-min lunch break).