Executive Secretary

Your tasks

1. Manage appointments, meetings, and various schedules of the executive, including providing reminders and prioritizing tasks appropriately.
2. Coordinate between the executive, internal departments, customers, partners, and external agencies to ensure smooth and efficient operations.
3. Prepare meeting agendas, supporting documents, and related facilities, including attending meetings, preparing minutes of meetings, and following up on actions according to meeting resolutions.
4. Collect, verify, analyze, and summarize information from various departments to prepare reports and present data to support the executive's decision-making.
5. Prepare and review official correspondence, letters, emails, reports, and presentation documents in both Thai and English, including Chinese as per capability.
6. Screen documents before presenting them to the executive for consideration or signature, while tracking approval status and coordinating with relevant parties.
7. Plan and coordinate travel, accommodation, vehicles, and the executive's work schedule.
8. Monitor the progress of tasks, projects, KPI, and important missions as assigned by the executive, while reporting results and issues requiring action.
9. Handle the reception of guests, customers, partners, and visitors to the executive with politeness and professionalism.
10. Organize document systems, contracts, reports, and important information systematically for easy retrieval and auditing.
11. Coordinate and resolve immediate problems as assigned to support the executive's work efficiency.
12. Strictly maintain the confidentiality of the executive, the company, employees, and business information.
13. Perform other duties as assigned by the executive.

Requirements

1. Female, age not exceeding 30 years.
2. Bachelor's degree or higher in a related field.
3. At least 2–3 years of experience in executive secretary, executive assistant, or executive-level coordination roles.
4. Skills in appointment management, meeting organization, task follow-up, and systematic document management.
5. Ability to prepare minutes of meetings, summarize information, and create presentation documents accurately, clearly, and completely.
6. Proficient in using Microsoft Office, especially Word, Excel, PowerPoint, and Outlook, as well as online meeting programs.
7. Good English communication skills in listening, speaking, reading, and writing; proficiency in Chinese will be given special consideration.
8. Strong communication, coordination, and interpersonal skills for contacting individuals at various levels appropriately.
9. Detail-oriented, able to prioritize tasks well, and capable of multitasking under time constraints.
10. Good wit, able to solve immediate problems, make decisions within the scope of duties, and work under pressure.
11. Good personality, polite, has good interpersonal skills, and maintains professionalism in coordination.
12. Honest, highly responsible, maintains confidentiality, and has a positive attitude toward work.
13. Able to work overtime or travel for work with the executive occasionally.
14. Possession of a driver's license and the ability to drive will be given special consideration.