accounts payable clerk

*About the Role*

We are looking for a reliable and detail-oriented Accounts Payable & Administrative Clerk to join our finance and administration teams. This is a standalone role reporting directly to the Accounting Controller, requiring someone who can work independently with minimal guidance and take ownership of their responsibilities in a fast-paced environment.

*Responsibilities*

_Accounts Payable_

• Match source documents including purchase orders, receipts, packing slips, and invoices; input data into the Accounts Payable module
• Ensure all invoices have appropriate approvals prior to processing
• Process credit notes for returned goods
• Accurately charge invoices to inventory, expenses, or CIP/Capital Assets
• Prepare monthly vendor reconciliations and AP sub-ledger to General Ledger Control Account reconciliations
• Prepare payment runs, obtain required approvals, and process payments
• Communicate with vendors regarding invoice disputes, outstanding accounts, and payment status
• Support internal departments with vendor issues, pricing inquiries, and AP documentation
• Analyze exchange variances and flag discrepancies
• Maintain organized accounting filing systems and folders

_Administration_

• Serve as the primary point of contact for vendor services and third-party communications
• Review, prepare, and distribute documents, reports, and correspondence
• Manage incoming and outgoing mail
• Receive and screen calls and emails directed to the administration department; provide professional and courteous responses
• Monitor office supply levels and place orders as needed
• Provide administrative and office management support to the Administration team as directed
• Assist with specific reports and other duties as assigned

*Qualifications*

• 1 to 2 years of accounts payable and administrative experience
• Experience with accounting software such as Microsoft NAV or Business Central Dynamics is an asset
• Proficiency in Microsoft Excel and the MS Office suite
• Strong attention to detail and organizational skills
• Ability to manage competing deadlines and prioritize workload effectively
• Strong communication and problem-solving abilities

Pay: $40,000.00-$45,000.00 per year

Work Location: In person