administrative assistant

Education:

College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year. Business administration and management, general. Accounting. Management science.

Computer and technology knowledge:

• Google Docs.
• Jira.
• MS PowerPoint.
• Electronic scheduler.
• Database software.
• Information technology.
• Project management software.
• Social Media.
• Accounting software.
• Desktop publishing software.
• Business diagram software.
• Human resources software.
• Quick Books.
• Google Drive.
• LinkedIn.
• Electronic mail.
• Word processing software.

Technical terminology:

Financial. Business.

Area of work experience:

Purchasing, procurement and contracts. Human resources.

Specialization or experience:

Specialized environmental skills and knowledge.

Area of specialization:

• Reports and records.
• Contracts.
• Financial statements.
• Invoices.
• Charts, tables, graphs and diagrams.
• Project management.
• Business process management.
• Corporate social responsibility.
• Facility management.
• Accounting.
• Payroll services.

Security and safety:

Criminal record check.

Transportation/travel information:

Own transportation.

Work conditions and physical capabilities:

Ability to work independently. Fast-paced environment. Work under pressure. Tight deadlines. Attention to detail.

Personal suitability:

Ability to multitask. Excellent oral communication. Excellent written communication. Flexibility. Judgement. Organized. Team player. Accurate. Reliability. Adaptability. Accountability. Dependability. Due diligence. Quick learner.

Screening questions:

• Do you have experience working in this field?.
• Do you have the required certifications listed in the job posting?.
• Do you meet the language requirements listed in the job posting for the position (English or French)?.

Employment terms options:

Early morning. Flexible hours. Morning.

Experience:

5 years or more.

Employment terms options:

Day.

Green job:

Involves duties and responsibilities that lead to positive environmental outcomes.

Other benefits:

Free parking available. Learning/training paid by employer. Parking available.

Support for persons with disabilities:

Applies accessible and inclusive recruitment policies that accommodate persons with disabilities .

Support for newcomers and refugees:

Supports newcomers and/or refugees with foreign credential recognition.

Support for Indigenous people:

• Develops and maintains relationships with indigenous communities, indigenous-owned businesses and organizations .
• Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers .
• Facilitates access to Elders who can offer support and guidance to Indigenous workers .

Support for mature workers:

• Applies hiring policies that discourage age discrimination .
• Provides staff with awareness training to create a welcoming work environment for mature workers .
• Offers phased re-entry options for mature workers who are returning to work after retiring (for example: gradually increasing hours and responsibilities) .

Supports for visible minorities:

Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.).