Administration Manager

Position Summary

The Administration Manager will oversee day-to-day administrative operations at KTV Livehouse, direct administrative staff, manage vendor relationships, and optimize office workflows. The ideal candidate is an organized, strategic, and detail-oriented professional with strong leadership skills and a track record of driving operational efficiency.

Key Responsibilities

• Operations & Workflow: Manage day-to-day administrative processes, optimize internal procedures, and establish standardized policies to increase office efficiency.
• Team Leadership: Supervise, train, and mentor the administrative team (e.g., receptionists, office assistants, facilities staff), assigning duties and conducting performance reviews.
• Vendor & Supply Management: Serve as the primary point of contact for external vendors, landlords, and service providers; manage office supply inventory, procurement, and maintenance contracts.
• Budgeting & Expenses: Prepare, track, and manage the administrative budget; oversee office expense reports and optimize operational costs.
• Facilities & Workplace Safety: Oversee workplace maintenance, security, and health and safety compliance to ensure a safe, functional, and welcoming environment for employees and guests.
• Event & Executive Support: Coordinate logistics for company events, high-level meetings, and board gatherings; assist executive leadership with high-priority administrative needs as required.
• Recordkeeping & Compliance: Maintain accurate physical and digital records, confidential personnel/office files, and ensure compliance with local regulations and corporate guidelines.

Qualifications & Requirements

• Experience: 8+ years of experience in office management, administration, or corporate operations, with at least 2 years in a leadership or supervisory role.
• Education: Bachelor’s degree in Business Administration, Management, or a related field (or equivalent work experience).
• Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) or Google Workspace; familiarity with HR/payroll or inventory management systems is a plus.
• Communication: Exceptional written and verbal communication skills.
• Problem-Solving: Strong organizational, multitasking, and problem-solving abilities in a fast-paced environment.
• Interpersonal Skills: Proven ability to manage teams, resolve conflicts, and maintain professional relationships across all organization levels.