Accounts Assistant

Account Assistant - Logistics （Singapore)

Job Summary –

The Accounts Assistant supports day-to-day financial operations, including accounts payable and receivable, general ledger maintenance, cost tracking, and monthly closing activities in a logistics environment. The role plays a crucial part in ensuring financial compliance, accuracy, and timely reporting to support warehouse, freight, and transport operations. Candidates must be organized, detail-oriented, and able to manage high transaction volumes typical in the logistics industry.

Key Responsibilities -

Accounts Payable (AP):

• Process supplier invoices related to transport, freight, warehousing, fuel, and third-party logistics (3PL) services.
• Match invoices with delivery orders (DO, purchase orders (PO, and contracts.
• Prepare and process vendor payments via bank transfers, cheques, or GIRO.

Accounts Receivable (AR):

• Issue customer invoices for logistics services rendered (e.g., container haulage, storage fees, cross-border shipments).
• Monitor collections and follow up on outstanding receivables with the sales or operations teams.
• Prepare customer statement of accounts and assist with aging analysis. Monitor outstanding payments and follow up with customers or suppliers.

General Ledger & Month-End Closing:

• Perform data entry and GL postings in the accounting system.
• Reconcile bank statements and company accounts
• Assist in month-end closing activities, including reconciliations.

Costing & Operational Finance:

• Track costs associated with transportation, fuel, subcontractors, warehouse rental, and equipment maintenance.
• Support finance analysis for cost control, profitability, and margin evaluation by service line.
• Coordinate with logistics operations and procurement teams to validate cost data.

Tax & Compliance:

• Prepare and submit GST filings （Singapore context) or equivalent indirect taxes in other regions.
• Ensure compliance with accounting standards, internal controls, and audit requirements.
• Support statutory reporting, audit preparation, and liaise with external auditors.

Job Requirements -

Education:

• Diploma or Degree in Accountancy, Finance, or equivalent (e.g., LCCI, ACCA Part-qualified)
• Fresh Graduate in Master & PHD are welcome to apply

Experience:

• 3–5 years in finance or accounting; experience in logistics, transport, or freight is advantageous
• Those with audit experience will be added advantage

Technical Skills:

• Proficient in MS Excel (pivot tables, VLOOKUP); familiar with accounting software (e.g., QuickBooks, SAP, Oracle, or Xero)

Regulatory Knowledge:

• Working knowledge of local tax rules (e.g., GST, Withholding Tax), audit standards, and compliance practices

Soft Skills:

• Detail-oriented, able to meet tight deadlines, good analytical and communication skills

Key Competencies -

• Able to work in fast pace environment with tight deadlines
• Good in Problem-solving skills
• Accuracy and attention to detail in high-volume transactional work
• Excellent attention to detail and accuracy.
• Strong time management and adherence to deadlines
• Trustworthiness and integrity in handling financial data