Program Coordinator - Federal Programs
Position Overview
We are seeking a detail-oriented Program Coordinator to provide critical administrative and operational support for our growing portfolio of government contracts, with primary focus on National Reconnaissance Office (NRO) programs and Department of War initiatives. This role will work directly with our Program Manager to handle day-to-day reporting requirements, client communications, meeting coordination, and deliverable tracking, enabling the program leadership to focus on strategic initiatives and technical program execution.
Primary Responsibilities
Daily Reporting & Data Management
Prepare and submit daily collection reports to NRO via AVALON system by 11:00 AM ET (Monday-Friday)
Compile weekly collection/delivery metrics for NRO (due Tuesdays by noon ET), including data formatting, quality control, and record-keeping for invoicing purposes
Assist with monthly metrics compilation and revenue recognition documentation
Maintain organized files and tracking systems to support reporting accuracy and audit requirements
Meeting Coordination & Documentation
Coordinate logistics for biweekly meetings with NRO stakeholders, including scheduling, agenda preparation, and materials distribution
Attend and document weekly internal Spire team meetings, tracking action items and follow-up requirements
Support preparation of materials for monthly Project Management Reviews (PMRs), including status updates and action item summaries
Distribute meeting notes and ensure timely follow-up on assigned action items
Client Support & Communication
Serve as initial point of contact for routine NRO inquiries and information requests, escalating complex issues to the Program Manager
Draft responses to standard customer questions and status requests under Program Manager guidance
Maintain regular communication cadence with government stakeholders on routine matters
Track and monitor customer requests to ensure timely responses and resolution
Project Support & Campaign Coordination
Assist with administrative setup and documentation for new tasking and RFGL collection projects
Support initiation activities for new collection campaigns, coordinating with technical teams on deliverable schedules
Provide administrative support during Space Force TacSRT tasking exercises, including daily standup coordination, slide deck compilation, and daily report assembly
Track project milestones and deadlines, providing proactive alerts to Program Manager
Contract Administration Support
Monitor deliverable schedules and provide advance notification of upcoming deadlines
Assist with documentation required for contract compliance and reporting
Maintain records to support invoicing processes and revenue recognition
Help coordinate responses to contract administration questions and documentation requests
Cross-Functional Coordination
Facilitate communication between government customers and internal technical teams (IT/Security, Engineering, Business Development)
Support coordination of cybersecurity deliverable schedules and status updates
Assist with scheduling and logistics for demonstrations and technical reviews
Help coordinate Modeling and Simulation deliverable tracking with technical teams
Required Qualifications
Associate's or Bachelor's degree in Business Administration, Communications, or related field, OR a degree in a Space-related field, OR equivalent combination of education and relevant experience
1-3 years of experience in an administrative, coordination, or junior project support role (government contracting experience preferred but not required)
Ability to obtain and maintain Secret clearance (or active Secret clearance)
Strong organizational skills with demonstrated ability to manage multiple tasks and competing deadlines
Excellent written communication skills and attention to detail
Proficiency in Microsoft Office Suite, particularly PowerPoint, Excel, and Word
Comfortable learning new software systems and databases
Self-starter who can work independently once trained on established processes
Professional demeanor and ability to interact appropriately with government clients
Preferred Qualifications
Active Secret or Top Secret clearance
Prior experience supporting Department of War or Intelligence Community contracts
Familiarity with project management principles and tools
Experience with data compilation, formatting, and quality control processes
Background in aerospace, defense, or technology sectors
Experience with government reporting systems or databases
Understanding of basic financial/invoicing processes
Time Commitment & Workload
This is a full-time position requiring 40 hours per week.
Core recurring duties (daily reports, weekly metrics, meeting coordination, client communication, and administrative tasks) provide a consistent baseline workload. Beyond these scheduled activities, the role requires:
Proactive program support : anticipating needs, preparing materials in advance, maintaining documentation, and improving processes
Responsive customer service : NRO and DoW customers have significant information needs and expect timely, thorough responses to inquiries
New project setup and coordination : supporting 1-2 new collection campaign initiations per month, each requiring 5-10 hours of setup coordination
TacSRT exercise support : recurring Space Force exercises (every 2-3 months) that require intensive daily reporting and coordination for 2-3 week periods
Quality control and process improvement : ensuring accuracy of all deliverables, catching issues before they reach customers, and refining workflows
Cross-functional coordination : facilitating information flow between technical teams and government stakeholders
Administrative excellence : maintaining comprehensive records, tracking action items across multiple concurrent efforts, and supporting audit/compliance requirements
The variable nature of customer requests, the need for responsive communication with government stakeholders, and the administrative rigor required for government contract support create a genuine full-time workload. As the program portfolio expands with additional government agency contracts, this role will be essential to maintaining operational excellence and customer satisfaction.
Work Environment
This is a full-time position with standard business hours, Monday through Friday. Daily reporting deadlines (11:00 AM ET) require consistent morning availability. Some scheduling flexibility may be available depending on workload and customer needs. Remote work options may be available depending on security requirements.
What Success Looks Like
In this role, you will:
Ensure 100% on-time submission of all daily, weekly, and monthly reports
Reduce administrative burden on the Program Manager by handling routine reporting and coordination tasks
Develop strong working relationships with government customer contacts
Proactively identify potential scheduling conflicts or missed deadlines before they become issues
Maintain accurate, well-organized documentation that supports smooth program operations
Become the subject matter expert on recurring reporting requirements and established processes
Growth Potential
This position offers excellent exposure to government contract operations and program management within the space technology sector. The successful candidate will gain hands-on experience with Department of War and Intelligence Community contracting, develop relationships with government stakeholders, and build foundational program management skills that can support career advancement within the organization.
About This Opportunity
This role is ideal for an organized, detail-oriented professional looking to build experience in government contracting and program support. You'll work closely with experienced program leadership and technical teams while developing valuable skills in a dynamic, mission-focused environment. The ideal candidate is someone who takes pride in getting the details right, thrives on creating order from complexity, and wants to contribute to programs supporting national security objectives.
Spire operates a hybrid work model, and this position will require you to work a minimum of three days per week in the office.
Access to US export-controlled software and/or technology may be required for this role. If needed, Spire will arrange the necessary licenses—this is not something candidates need to have before applying. #LI-DC1 The anticipated base salary range for this position is listed below. Final base salary for this role will be based on the location, skills, experience and qualifications. In addition to base compensation, this role may be eligible for annual equity awards and our employee benefits program, including vacation, sick, and personal time off; optional medical, dental, vision, life, and disability coverage; a 401(K) plan; health and wellness reimbursement program; and participation in Spire’s Employee Stock Purchase Plan.
Salary Range $90,000 — $130,000 USD
Global Perks
🛰️ Name Your Satellite Program (NYSP) 🚀 Launch Attendance 🌴 Generous Time Off Policy 🎓 Education Assistance Program 🥰 Employee Assistance Program (EAP) 📈 Employee Stock Purchase Program (ESPP) 👣 Family Leave 💪 Fitness Reimbursement 🧡 Employee Referral Program 🍉 Healthy snacks & beverages in every office
About Spire
We improve life on Earth with data from space.
Spire Global is a space-to-cloud analytics company that owns and operates the largest multi-purpose constellation of satellites. Its proprietary data and algorithms provide the most advanced maritime, aviation, and weather tracking in the world. In addition to its constellation, Spire’s data infrastructure includes a global ground station network and 24/7 operations that provide real-time global coverage of every point on Earth.
Spire is Global and our success draws upon the diverse viewpoints, skills and experiences of our employees. We are proud to be an equal opportunity employer and are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or veteran status.
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