administrative assistant

Education:

Secondary (high) school graduation certificate.

Work setting:

Information technology (IT) consulting.

Tasks:

• Determine and establish office procedures and routines.
• Schedule and confirm appointments.
• Manage contracts.
• Answer telephone and relay telephone calls and messages.
• Answer electronic enquiries.
• Compile data, statistics and other information.
• Respond to employee questions and complaints.
• Order office supplies and maintain inventory.
• Greet people and direct them to contacts or service areas.
• Set up and maintain manual and computerized information filing systems.
• Type and proofread correspondence, forms and other documents.
• Perform data entry.
• Provide customer service.
• Maintain and manage digital database.
• Consult with clients after sale to provide ongoing support.

Computer and technology knowledge:

• Google Docs.
• MS Excel.
• MS Outlook.
• MS Windows.
• MS Word.
• Electronic scheduler.
• Database software.
• Social Media.
• Adobe Acrobat Reader.
• LinkedIn.
• Electronic mail.

Area of specialization:

• Correspondence.
• Reports and records.
• Contracts.
• Manuscripts, publications or theses.

Work conditions and physical capabilities:

• Ability to work independently.
• Work under pressure.
• Attention to detail.
• Repetitive tasks.

Personal suitability:

• Ability to multitask.
• Excellent oral communication.
• Excellent written communication.
• Organized.
• Team player.
• Time management.
• Adaptability.
• Dependability.

Screening questions:

1. Do you have experience working in this field?.
2. Do you meet the language requirements listed in the job posting for the position (English or French)?.

Experience:

1 year to less than 2 years.

Employment terms options:

Day.

Other benefits:

Free parking available. Other benefits.