Executive Assistant

About the company

SoftShark is a software development and technology services company providing application development, artificial intelligence, data and analytics, IT infrastructure, and technology consulting solutions.

Your tasks

We are looking for an organized, proactive, and reliable Executive Assistant to provide daily administrative support to compay CEO. You will manage scheduling, correspondence, meetings, presentations, travel arrangements, and documentation, helping the stay organized and use time effectively.

• Manage the calendar using Google Calendar and Microsoft Outlook Calendar, including scheduling meetings, resolving conflicts, coordinating across time zones, and setting reminders.
• Organize incoming emails and calls, highlight urgent matters, and draft professional correspondence in English.
• Arrange internal and external meetings, prepare agendas and supporting materials, take meeting minutes when requested, and send timely reminders.
• Prepare, format, and proofread presentations, reports, letters, and other business documents.
• Create and maintain Microsoft Word documents and Excel spreadsheets for administrative records and reporting.
• Coordinate business travel, accommodation, transportation, and itineraries.
• Prepare expense reports, organize receipts, and maintain accurate administrative records.
• Use AI tools to assist with drafting, summarizing, research, and presentation preparation, reviewing outputs for accuracy.
• Maintain organized files and contact lists, and handle sensitive information with confidentiality.
• Anticipate the administrative needs and complete assigned tasks within agreed deadlines.

Requirements

• Previous experience as an executive assistant, administrative assistant, or in a similar administrative support role.
• Strong written and spoken English, including the ability to prepare professional correspondence and communicate confidently with business contacts.
• Practical experience managing Google Calendar and Microsoft Outlook Calendar, including meeting invitations, shared calendars, reminders, and scheduling across time zones.
• Ability to prepare clear, professional, and well-structured presentations using Microsoft PowerPoint or Google Slides.
• Proficiency in Microsoft Word and Excel, including document formatting, spreadsheet organization, and basic formulas.
• Ability to use AI tools effectively for everyday administrative work and assess the quality and accuracy of their outputs.
• Excellent time management and prioritization skills, with the ability to handle multiple tasks and changing schedules.
• Strong attention to detail, organizational skills, and reliable follow-through.
• Ability to work independently, anticipate needs, and exercise sound judgment.
• Professional communication skills, discretion, and respect for confidentiality.
• Availability to work on-site.

How to apply

Interested candidates can send their CV to info@softshark.io Please indicate the position title Executive Assistant in the subject field of the email. We will contact you shortly!

Other

This is an on-site position requiring good English communication skills, excellent time management, discretion, and confidence using digital tools.