Strategic Executive Assistant
Key Responsibilities
- Executive & Administrative Support (Primary Focus)
-Proactively manage the executive’s daily agenda, work calendar, meeting schedules, and business travel with accuracy and efficiency. -Act as a gatekeeper by screening incoming communications, documents, and requests based on priority and urgency. -Prepare, organize, and maintain administrative documents, meeting minutes, and official correspondence. -Coordinate and ensure the smooth execution of internal and external meetings, including room arrangements, facilities, and supporting materials.
- Strategic Support & Business Awareness (Supporting Role)
-Understand the company’s business dynamics and priorities to assist the executive in identifying and filtering issues that require immediate attention. -Prepare presentation decks and executive summaries ahead of important meetings. -onitor and follow up on action items resulting from management meetings to ensure timely execution by the relevant teams. -Conduct basic research and gather relevant information when the executive requires supporting references for decision-making. -Qualifications & Requirements
-Education: Minimum Bachelor’s degree (S1) in any field. A degree in Business, Management, or Communications is a plus. -Experience: Minimum 2–4 years of experience as an Executive Assistant, Personal Assistant to a C-Level executive, or in a Secretarial role within a dynamic organization. -Communication & Interpersonal Skills: Excellent verbal and written communication skills in English, with the ability to interact professionally with a wide range of stakeholders. -Time Management & Organization: Highly organized, detail-oriented, reliable, and capable of managing multiple tasks while effectively prioritizing responsibilities. -Business Acumen: Basic understanding of business terminology, organizational structures, and company workflows. -Tools: Proficient in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides) and/or Microsoft Office, as well as task management applications. -Personal Attributes: Discreet and trustworthy in handling confidential information, responsive, approachable, and highly detail-oriented.
Skills: Organizational Skills, Microsoft 365, Secretarial Skills, Microsoft Office, Communication Skills, Google Sheets, Scheduling, Administration, Google Docs, Microsoft Outlook