Facilities Coordinator

Working Location : Buona Vista Working Hours : Mon - Fri, 8.30am to 5.30pm

• Preparation and data entry of requisitions for supplier and event payments in the Procurement system
• Set up of new suppliers in Procurement system
• Obtain quotes from suppliers prior to raising requisition for purchase order in the Procurement system
• Provide relief for Client Service team if required
• Order/maintain office stationery & consumables through Procurement including obtaining quotes for the unlisted products
• Oversee Security functions with approving the Issue of forgotten/lost security cards & maintain security system in conjunction with Facilities assistant
• Office equipment maintenance and ordering. (i.e. water filters, dishwasher, etc.)
• Liaise with contractors for site work e.g. maintenance, installations
• Assist with the set-up of client and staff meetings/functions as required.
• Liaise with building management when required in conjunction with Facilities assistant and site lead
• Ensure regular cleaning inspections are scheduled with the cleaners and building management
• Provide access to security technicians for monthly maintenance of the security system
• Update Floor wardens list & co-ordinate training with building management
• Assist with locker allocations
• Manage Clear Desk policy
• Manage after-hours access for functions, e.g. air conditioning, cleaning etc.
• Actively manage Office space on a daily basis
• Management of WPS inbox
• Good knowledge of internal security system – C-Cure
• Good knowledge of EMS – Event Management System
• Conduct regular site inspections to check general office condition and inventory levels of stationery/supplies.
• Any other facilities tasks related to smart office as directed by the Site Lead