Executive Assistant M/F/X

As a true right hand to the Director of the SPS Business Line and support for the Business Line, you contribute to the fluidity of management activities in a demanding international environment. You coordinate priorities, facilitate decision-making, support the strategic activities of the scope, and take charge of delegated actions to contribute to effective team management.

The SPS Business Line drives its activities internationally with regular interactions in Europe, Asia, the United States, Italy, and India. You will operate within a dynamic environment requiring reactivity, discretion, and organizational skills. Under the management of the Director of the SPS Business Line, you will provide close support to ensure the fluidity of daily activities, the monitoring of priorities, and the coordination of key actions.

Responsibilities

• Manage the agenda of the Director of the SPS Business Line by ensuring the coordination of priorities and the optimization of schedules.
• Organize business travel and make travel reservations in an international context for the Business Line.
• Manage the expense reports of the Director of the Business Line as well as delegated actions, such as leave validations, expense and travel validations, or even teleworking validations, on his behalf.
• Prepare meetings, collect topics, develop agendas, and coordinate the various stakeholders.
• Ensure the follow-up of actions decided in meetings and follow up with interlocutors to guarantee their proper execution.
• Prepare and format PowerPoint presentations, as well as collect and consolidate the data necessary for reporting.
• Participate in the logistical organization of seminars and internal events while contributing to the anticipation of unforeseen circumstances.
• Update the SPS Business Line internal Yello portal, specifically files and links.
• Update the KPIs of the SPS Business Line.

Qualifications

• Bac +2 to Bac +3 degree in executive assistance or equivalent.
• Minimum of 5 years of experience in assistance, ideally in executive assistance.
• Mastery of complex agenda management, organization of business travel, and meeting follow-up.
• Advanced professional English (C1 level).
• Excellent mastery of Microsoft Office tools, notably Outlook, Excel, and PowerPoint.

The extras that could make you even more unique:

• Experience in organizing seminars and professional events.
• Practice in managing international travel.
• Experience in preparing presentations and reports for management.

Because your profile is not just summarized by professional skills:

• Discretion and sense of confidentiality to support strategic topics with full confidence.
• Adaptability to calmly manage changes in priorities in an international environment.
• Excellent interpersonal skills and sense of service to foster effective interactions with many interlocutors.

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