Collection Management Specialist

This position is located in the National Collections Program (NCP), Under Secretary for Museums & Culture at the Smithsonian Institution (SI). The National Collections Program serves as a principal advocate and advisor to Smithsonian leadership, collecting unit directors, and staff on matters relating to collections stewardship. More than one selection may be made from this announcement.

Major duties

The Collection Management Specialist assists in drafting, editing, and organizing internal institutional and unit-level collections management policies, plans, guidelines, procedures, and related implementation documents under the direction of senior staff. In this position, you will: Assist with the development, drafting, writing, editing and review, and organizing Smithsonian collections management policies, plans, guidelines, procedures, and implementation documents at the institutional and unit levels. Carry out the maintenance of multiple internal and external programmatic and project-based digital information sharing platforms. Provide administrative and programmatic support for collections program activities and initiatives by facilitating and preparing meeting agendas, schedules, logistics, meeting minutes, progress reports and associated documentation.

Qualifications

Experience: You qualify for this position if you have one year of specialized experience equivalent to at least the GS-09 level in the Federal Service. For this position, specialized experience is defined as assists in developing, reviewing, editing, and organizing institutional and unit-level collections management policies, plans, procedures, guidelines, and implementation documents, including compliance with SD 600, within a multi-disciplinary cultural heritage institution. Provides administrative, logistical, and programmatic support for collections initiatives and maintains digital information-sharing platforms. Your resume must be no more than two (2) pages and should clearly demonstrate how your experience aligns with the responsibilities and specialized experience required for this position. Do not copy language directly from the vacancy announcement, as you will be deemed ineligible for consideration. Instead, provide detailed, descriptive information about your actual experience. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. Or Education: Or Education: Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M. Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

Education

No Basic Education Required.

Requirements

Conditions of Employment Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date. See the 'Required Documents' section for additional information. For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on OPM Website.