Executive Assistant

Agenda and Time Management

Planning and optimization of complex agendas (appointments, meetings, reminders). Prioritization of daily commitments and resolution of schedule conflicts. Pre-meeting preparation (sending invitations, confirming attendees).

Communications Management

Filtering, responding to, and drafting emails, calls, and official correspondence. Direct interaction with clients, strategic partners, and members of the management team. Preparation of internal communications, letters, and executive responses.

Travel Organization and Logistics

Booking flights, lodging, ground transportation, and management of per diems. Preparation of detailed travel itineraries (schedules, contacts, key meetings). Management of travel requirements (visas, insurance, documentation).

Operational and Administrative Support

Preparation of executive presentations, reports, meeting minutes, and spreadsheets. Organization and safeguarding of confidential files and key documents. Control of area operating expenses, invoicing, and financial-administrative reports.

Event and Project Coordination

Planning of board meetings, board of directors meetings, workshops, and corporate events. Coordination of room logistics, audiovisual equipment, and catering services. Follow-up on agreements, special projects, and tasks delegated by management.

Being at reception receiving personnel, Monday to Friday from 8:00 am to 5:00 pm Gustavo A. Madero Workplace: On-site employment.

-Requirements-

• Minimum education: Higher education - Bachelor's degree
• 3 years of experience
• Languages: English
• Age: between 20 and 42 years
• Knowledge: Commitment, Conflict resolution, Problem solving, Attention to detail, Organization, Planning, Logistics planning

Keywords:

ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide