PERSONAL ASSISTANT
Main Responsibilities
Scheduling & Client Coordination
- Arrange and manage appointments for new and existing clients
- Maintain and update calendars to avoid scheduling overlaps
- Send reminders and follow-ups to ensure smooth client engagement
Financial Documentation Support
- Assist with the preparation and organisation of financial documents such as invoices, expense claims, and reports
- Ensure all financial records are accurate, properly maintained, and compliant with requirements
- Liaise with internal teams or clients to address finance-related queries
General Administrative Duties
- Carry out routine administrative tasks including data entry, filing, and email correspondence
- Maintain well-organised digital filing systems
- Support daily operations with ad-hoc administrative tasks when required
Requirements
- Prior experience in an administrative or assistant role, preferably with exposure to finance-related work
- Familiar with scheduling tools such as Google Calendar or Outlook
- Strong written and verbal communication skills
- Proficient in Microsoft Office or Google Workspace
- Experience handling financial documents such as invoices and reports
- Highly organised with strong attention to detail and the ability to multitask
- Professional and trustworthy when dealing with confidential information
Preferred Skills
- Basic knowledge of design tools (e.g. Canva)
- Experience in customer-facing roles or client interaction
- Familiarity with CRM systems or marketing tools
- Ability to communicate in Chinese
EA License:
Skyworks Consulting Pte Ltd / Employment Agency License Number: 20C0304