Accounts Assistant (For A Distributor Of Animal Health Vaccines)

Employer:  A Distributor Of Animal Health Vaccines

Salary:  Kshs. 45,000 - 50,000 Plus Company Benefits

Requirements: 

O' Level Qualifications With Fully Completed Cpa Qualifications Or University Degree With At Least Cpa Part Ii.

Experience: 

At Least 2 Years Working Experience In A Busy Manufacturing Or Distribution Company. 

Those With Experience In Animal Health (Veterinary) And/Or Pharmaceuticals Will Have An Added Advantage.

Duties: 

Accounts Receivable & Customer Accounts: -

Prepare And Issue Customer Invoices And Proforma Invoices.

Record Customer Payments In Quickbooks And Allocate Payments To The Correct Invoices.

Maintain Accurate Customer Accounts And Regularly Review Outstanding Balances.

Assist In Preparing Monthly Collection And Receivables Reports.

Follow Up On Outstanding Customer Balances Where Required.

Investigate And Resolve Customer Account Discrepancies.

Bank & Cash Management: -

Record Bank Transactions Accurately In The Accounting System.

Perform Daily/Weekly Bank Reconciliations And Investigate Unreconciled Items.

Match Bank Transactions With Quickbooks Records And Avoid Duplicate Postings.

Maintain Proper Documentation For Bank Transfers, Deposits, Withdrawals, And Charges.

Assist In Monitoring Cash And Bank Balances.

Accounting Records & Data Integrity:-

Post Accounting Transactions Accurately And Promptly In Quickbooks.

Maintain Proper Coding And Classification Of Transactions.

Ensure All Transactions Have Adequate Supporting Documentation.

Identify Duplicate, Missing, Or Incorrectly Posted Transactions And Bring Them To The Accountant's Attention.

Maintain Accurate Customer, Supplier, And General Ledger Records.

Assist With Cleaning And Maintaining The Integrity Of Accounting Data.

Financial Reporting Support: -

Assist In Preparation Of Monthly P&L;, Cash Flow, Receivables, Payables And Collection Reports.

Prepare Schedules And Supporting Information Required For Monthly Reporting.

Assist In Analysing Variances And Identifying Unusual Transactions For Review.

Provide Accurate Accounting Information To The Accountant Within The Required Deadlines.

Filing & Documentation: - 

Maintain Organized Physical And Electronic Accounting Files.

File Invoices, Receipts, Payment Vouchers, Bank Documents, Tax Documents And Other Financial Records.

Ensure Documents Can Be Easily Retrieved For Management And Audit Purposes.

Maintain A Clear Audit Trail For Financial Transactions.

General Finance Support: -

Assist The Accountant With Month-End And Year-End Closing Activities.

Assist With Stock/Inventory-Related Accounting Records Where Applicable.

Support Internal And External Audit Requests.

Perform Other Accounting Duties Assigned By The Accountant.