Administration Officer
About the company
Description and requirements At Skanska, we're shaping the way we live, work and connect. As one of the world's largest construction and development companies, we work together with customers, communities and partners to shape a better society.
You will be working in the Building Services OU where we bring Skanska's purpose to build for a better society to life - creating healthy workplaces, comfortable homes and efficient facilities that improve people's lives. Through collaboration and innovation, we deliver high-quality solutions that make a lasting, positive impact for people and communities.
We're supporting hospitals nationwide, ensuring clean, well-ventilated, and heated spaces that aid patient recovery. We help cut energy use, carbon emissions, and waste costs, drawing on global best practice from over 400 healthcare projects (including Royal London, St Bartholomew's, Mansfield, Papworth, Derby).
Your tasks
As the Administration Officer, you will
- Ensure sub-contractor purchase orders and uplifts are actioned in a timely manner and in line with financial policies.
- Keep all databases/spreadsheets related to the above activities up to date.
- Monitor the Reception email box and process all requests as appropriate.
- General administration duties such as scanning, filing, typing (using all MS Office functions), responding to emails, and answering phones.
- Manage and close maintenance tasks by ensuring service sheets and reports are received, recorded in Concept as evidence of completion and producing reports as required.
- Communicate with Maintenance Supervisors/Team Leaders in relation to task interruptions and agreed timescales.
- Other administrative tasks as requested by the Line Manager commensurate with trade/grade of this role.
Requirements
We are looking for
- Demonstrable experience in a similar post.
- Excellent IT skills - knowledge of Office 365 would be advantageous.
- Able to work flexibly to meet the demands of the service.
- High standard of customer care skills.
- Administrative qualifications is desirable.
What we offer
- 24/7 digital GP service for you and your family
- Financial wellbeing and employee assistance
- Professional development
- Enhanced family benefits (including maternity, paternity, dependants and parental bereavement leave)
Flexible working Where possible, we offer a range of flexible working options, and we would be happy to discuss this at the application stage if this is something you'd like to explore.
How to apply
Reasonable adjustments We want you to feel confident and supported throughout every stage of our recruitment process. If you need any adjustments to help you during your application, please contact us at or call - Option 5 & 1.
Closing date We encourage you to apply as early as possible, as the closing date may be subject to change.
If this role would be of interest, please click apply and join our team of 27,000 problem solvers and creative thinkers, where knowledge is our greatest creation. We share, listen and support your success - every step of the way.
Other
We are currently looking for a Administration Officer, based at Mansfield King's Mill Hospital, who will provide administrative support to the Operational Team.
Inclusion and Diversity We thrive through embracing differences as we know that diversity opens a rich potential for new ways of thinking, helping us to build successful and high-performing teams. We call it The Skanska Way.