ADMINISTRATOR

Job Purpose

To provide general administrative andoperational support to ensure the smooth and efficient daily operations of thecompany. The Administrator will handle office administration, documentation,coordination, record keeping and other administrative duties to supportmanagement and various departments.

A. General Administration

• Handle daily officeadministration and clerical duties.
• Maintain proper filing systemsfor company documents, contracts, quotations and correspondence.
• Manage incoming and outgoingmail, courier arrangements and office supplies.
• Answer telephone calls, attendto visitors and handle general enquiries.
• Ensure the office is organisedand administrative records are properly maintained.

B. Sales and Operations Support

• Assist the sales team withpreparation of quotations, purchase orders, delivery orders and invoices.
• Coordinate with customers,suppliers and logistics partners on order status and delivery arrangements.
• Maintain customer and supplierrecords in the company system.
• Assist in tracking shipments,deliveries and outstanding documents.
• Provide administrative supportfor tenders, contracts and sales documentation.

C. Finance and Accounting Support

• Assist the finance departmentwith document preparation and data entry.
• Maintain records of supplierinvoices, customer invoices and payment documents.
• Assist in matching purchaseorders, delivery orders and supplier invoices.
• Follow up on outstandingcustomer documents and payment-related matters.
• Perform other basicadministrative finance duties as assigned.

D. Human Resources and Staff Administration

• Maintain employee records,leave records and staff particulars.
• Assist with onboarding andoffboarding documentation.
• Coordinate staff attendance,leave applications and office-related arrangements.
• Assist with payrolldocumentation and staff claims, where required.
• Support recruitmentarrangements, interviews and staff communications.

E. Other Duties

• Assist management with reports,data entry and preparation of administrative documents.
• Coordinate company meetings,travel arrangements and internal events.
• Ensure proper handling andconfidentiality of company information.
• Perform other ad hoc dutiesassigned by management.

Job Requirements

• Minimum GCE ‘O’ Level, Diplomaor equivalent qualification in Business Administration or a related field.
• 1–3 years of relevantadministrative experience.
• Proficient in Microsoft Office,particularly Word, Excel, Outlook and Dynamics 365 Business Central.
• Good organisational,communication and coordination skills.
• Able to work independently,manage multiple tasks and meet deadlines.
• Responsible, detail-oriented,trustworthy and willing to learn.