SENIOR STAFF

Job Summary Develop and manage accurate import and export shipping documentation within sea-freight operations. Coordinate shipments, ensure compliance with trade regulations, maintain records, and support operational efficiency in a fast-paced environment. Responsibilities Prepare, verify, and process complete sets of shipping documents including Bill of Lading (B/L), Arrival Notice (A/N), invoices, and daily receipts to ensure timely shipment processing Apply knowledge of dangerous goods (DG) and special cargo documentation to maintain compliance and safety standards Monitor vessel ETA/ETD schedules, documentation cutoffs, and deadlines to coordinate shipment flow effectively Collaborate with internal departments, customers, and overseas offices to facilitate smooth shipment coordination and resolve issues Follow up on documents, Portnet, Delivery Order (D/O), Original B/L, electronic/telex release procedures, and payment processing to ensure shipment completion Ensure shipments comply with trade regulations, Incoterms, and company Standard Operating Procedures (SOPs) to maintain legal and operational standards Prepare and manage document filing procedures for customs submission, including manifest, EDI, and permit documentation Maintain systematic filing and accurate data entry of shipping documents, invoices, and receipts into internal and finance systems for audit and tracking purposes Perform ad hoc assignments and tasks as directed by supervisors or management to support team objectives Provide feedback and suggestions to improve workflow and operational efficiency within the shipping documentation process Preferred competencies and qualifications 1 to 3 years of relevant industry experience in import and export documentation Working knowledge or experience in import and export documentation processes Proficiency in Microsoft Office applications, including Excel and Word Knowledge of Artificial Intelligence (AI) tools as an added advantage Strong organizational skills with the ability to prioritize and manage multiple tasks and deadlines accurately Effective communication skills to collaborate with diverse teams and stakeholders Proactive learner with the ability to quickly adapt to new systems and processes