Executive Assistant to Director

Job Summary

Provide comprehensive bilingual (English–Chinese) support to the Director, including interpretation, translation, calendar and travel management, administrative tasks, driving, and coordination with internal and external stakeholders.

Responsibilities

• Interpret and translate business documents and conversations between English and Chinese to support the Director’s communication needs
• Manage the Director’s calendar by scheduling meetings and coordinating appointments to optimize time use
• Plan and organize travel arrangements, ensuring efficient and timely trips for local and overseas travel
• Perform daily administrative tasks and manage correspondence to support smooth office operations
• Drive the Director safely and punctually, maintaining strict confidentiality during all journeys
• Coordinate and liaise with internal departments and external partners on behalf of the Director to facilitate project progress
• Accompany the Director to project sites and provide on-site assistance as required

Required competencies and certifications

• Valid Singapore Class 3 driving licence with a good driving record

Preferred competencies and qualifications

• Willingness to learn industry-specific terminology and adapt quickly
• Flexibility to accommodate irregular working hours when required
• High level of responsibility, professional integrity, and strict confidentiality
• Strong bilingual communication skills in English and Chinese to liaise and provide interpretation/translation support
• Strong time-management and trip-planning skills
• Willingness to travel locally and overseas