Job Responsibilities:
- Provide day-to-day administrative support to the Facilities Management team
- Coordinate and schedule preventive and reactive maintenance requests with internal teams and external contractors
- Maintain accurate records of facilities contracts, service agreements, warranties, and asset registers
- Process purchase orders, invoices, and budget tracking related to facilities operations
- Liaise with vendors, suppliers, and service providers to ensure timely and quality service delivery
- Manage access control, keys/passes, and visitor/security procedures
- Assist with space planning, office moves, and workstation allocations
- Respond to facilities-related queries from staff and escalate issues as needed
- Maintain filing systems (digital and physical) for facilities documentation
- Support the organization of building maintenance schedules, cleaning services, and waste management
- Assist in emergency preparedness planning and incident reporting
- Perform other administrative duties as assigned by the Facilities Manager
Job Requirements:
- Diploma in Mechanical or Electrical Engineering, or Integrated Facility Management
- Minimum 1-3 years of working experiences in facilities, office administration, or building management role
- Experience liaising with vendors and contractors is an advantage
- Strong organizational and time-management skills with the ability to multitask
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Excel, Word, Outlook) and facilities/CMMS software (advantageous)
- Strong attention to detail and problem-solving ability
- Ability to work independently and collaboratively within a team
- Customer-service oriented with a professional demeanour
