Office Administrative Assistant - Entry Level

About the Role

We are looking for a dependable, organised and detail-oriented Administrative Assistant to support the daily operations of our small office in Singapore. This is an entry-level position suitable for fresh graduates and applicants starting their administrative careers. You will work closely with the Office Manager and team on documentation, scheduling, record keeping and general office coordination. Training and guidance will be provided.

Key Responsibilities

Office Administration

• Provide general administrative and clerical support to the office team.
• Maintain well-organised digital and physical records, files and documents.

• Manage office supplies, stationery and basic office upkeep arrangements.
• Coordinate with vendors, couriers and service providers when needed.

• Assist with printing, scanning, filing and document preparation.

Scheduling and Communication

• Assist with calendars, meeting arrangements, appointments and reminders.
• Answer and direct calls, emails and enquiries professionally.

• Prepare basic correspondence, meeting notes, reports and presentations.
• Follow up on outstanding requests, documents and routine deadlines.

Records and Administrative Processing

• Perform accurate data entry and update trackers or spreadsheets.
• Organise invoices, receipts and expenses and assist with basic payment paperwork for review by authorised staff.

• Help compile and check supporting documents requested by management or external service providers.
• Undertake basic online research and other ad hoc administrative tasks.

Requirements

• No prior working experience required; fresh graduates are welcome.
• Good spoken and written English and professional communication skills.

• Good attention to detail, reliability and ability to follow instructions.
• Comfortable using Microsoft Word, Excel, Outlook and/or Google Workspace, with willingness to learn new tools.

• Able to organise tasks, meet deadlines and handle confidential information discreetly.
• Positive attitude, initiative and willingness to assist colleagues in a small-team environment.

Preferred (Not Required)

• Prior internship, part-time or administrative experience.
• Familiarity with simple spreadsheets, document formatting and scheduling tools.

• Additional language skills helpful for communication with relevant business contacts.