Procurement Executive/Assistant

Your tasks

Procurement Duties

• Manage the procurement of materials, equipment, tools and supplies required for daily operations and project sites.
• Source, evaluate and maintain a list of reliable suppliers and vendors.
• Request and compare quotations to ensure competitive pricing, quality and timely delivery.
• Prepare purchase orders (POs)and ensure purchases are properly approved in accordance with company procedures.
• Liaise with suppliers and project teams to coordinate material availability, delivery schedules and urgent site requirements.
• Follow up on outstanding orders and monitor delivery status to ensure materials arrive on time.
• Review supplier quotations, invoices and delivery orders to ensure accuracy and consistency with purchase orders.
• Maintain proper procurement records, including quotations, purchase orders, invoices and supplier information.
• Monitor inventory levels and coordinate replenishment of materials and supplies when necessary.
• Negotiate with suppliers on pricing, payment terms and delivery arrangements where applicable.
• Resolve discrepancies involving deliveries, damaged goods, incorrect quantities or supplier performance.
• Build and maintain good working relationships with suppliers, subcontractors and internal stakeholders.
• Ensure procurement activities comply with company policies, approval procedures and budget requirements.
• Assist in identifying cost-saving opportunities without compromising quality or project timelines.
• Perform other procurement and administrative duties as assigned by management.

Requirements

• Minimum GCE ‘N’/‘O’ Level or Diploma in related field.
• At least 2–3 years of relevant procurement or purchasing experience.
• Experience in the construction, engineering or M&E industry will be an added advantage.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good negotiation, communication and interpersonal skills.
• Strong organisational skills with attention to detail and accuracy.
• Able to manage multiple purchase requests and meet tight deadlines.
• Responsible, proactive and able to work independently as well as in a team.
• Willing to travel to project sites or suppliers when required; ability to travel between sites will be an added advantage.