Admin Coordinator

Job Description / Responsibilities:

Manage and coordinate man-hour claims submitted to clients. Collect and verify workers’ man-hour records, attendance, timesheets and supporting documents. Prepare daily/monthly man-hour claim submissions based on client requirements and agreed rates. Check claim details to ensure the man-hours, work dates, employee information and supporting documents are accurate. Submit claims to clients through the required system or email within the required timeline. Follow up with clients on claim status, approvals, rejections, discrepancies and outstanding payments. Liaise with site supervisors and operations teams to clarify any discrepancies in man-hour records. Maintain proper records of submitted, approved, rejected and pending claims Handle general administrative and documentation duties as assigned. Coordinate with internal departments and clients on claim-related matters. Ensure all claim documents are properly filed and maintained for audit and reference purposes.