Assistant HR Manager

Your tasks

Human Resources & Payroll

• Manage day-to-day HR operations, including recruitment, onboarding, employee records, performance appraisals and off boarding.
• Handle monthly payroll processing, CPF submissions and related statutory requirements, ensuring accuracy and timeliness.

• Prepare employment contracts,HR letters and other employment documentation.
• Manage work pass applications,renewals and cancellations.

• Ensure compliance with Singapore employment legislation and relevant regulatory requirements.
• Support manpower planning,staff transfers and recruitment requirements across campuses.

• Assist in reviewing and implementing HR policies and procedures.

Employee Relations & Engagement

• Provide HR guidance and support to campus leaders and employees on routine HR matters.
• Assist in managing employee relations, disciplinary matters and workplace concerns, escalating complex cases to management where necessary.

• Coordinate staff welfare,engagement activities and company-wide events.
• Champion and strengthen Shaws’ values and workplace culture through meaningful staff engagement, consistent people practices and positive role-modelling.

Administration, Tenancy &Facilities

• Oversee general administrative matters and support operational requirements across campuses.
• Coordinate tenancy matters,including lease renewals, landlord correspondence and documentation.

• Liaise with landlords,contractors and vendors on facilities maintenance and operational requirements.
• Monitor service agreements and coordinate administrative purchases and vendor arrangements.

• Follow up on facilities-related matters to ensure timely resolution.

Management Support & Confidentiality

• Work closely with management and campus leaders on HR and administrative matters.
• Prepare HR reports, manpower updates and relevant documentation.

• Support organisational projects and operational initiatives.
• Maintain strict confidentiality of employee records, payroll information, management discussions and sensitive business matters.

Requirements

We are looking for a proactive, organised and hands-on Assistant HR Manager to oversee day-to-day human resource functions and support the administrative and operational needs of our preschool campuses. The ideal candidate enjoys working with people, takes ownership of responsibilities and is comfortable managing a broad range of HR and administrative matters. This role offers an opportunity for an experienced HR professional to grow into broader HR management responsibilities. The role also plays an important part in nurturing a values-driven workplace culture across our campuses.

• Diploma or Degree in Human Resource Management, Business Administration or a related discipline.
• Minimum 3–5 years of relevant HR experience, preferably in a generalist role.

• Good working knowledge of Singapore employment legislation, CPF, payroll and work pass regulations.
• Hands-on experience in payroll processing is preferred.

• Strong interpersonal,communication and organisational skills.
• Proficient in Microsoft Office,particularly Excel.

• Able to work independently,manage competing priorities and exercise sound judgement.
• High level of integrity,professionalism and discretion, with a strong commitment to confidentiality.

• Strong belief in building and sustaining a positive, values-driven workplace culture, with the ability to champion the Shaws Way through everyday actions and initiatives.
• Resourceful, adaptable and willing to take on both HR and administrative responsibilities.

• Experience in the early childhood education sector would be an advantage.

We value someone who genuinely believes in strengthening organisational values and culture, and who leads by example in how they work with others.

We are looking for someone who is approachable, dependable and confident in handling day-to-day HR responsibilities. The successful candidate should demonstrate initiative,attention to detail and the ability to manage sensitive information with maturity and discretion.