Secretary to the CEO and Chairman of the Board (Half-time)

A telecommunications company in Petah Tikva requires a Secretary to the CEO and Chairman of the Board for a half-time position

Main areas of responsibility:

• Calendar Management: Tight management of the CEO's schedule and coordination of meeting rooms.
• CEO's International Travel: End-to-end handling of flight bookings, hotels, and visa issuance.

Coordination and operation of Board and Committee work

• Management of a detailed annual calendar of Board meetings, Board committees, special meetings, strategic discussions, and additional gatherings.
• Coordination of meeting dates with Board members, position holders, consultants, and the professional parties participating in them.
• Physical presence at the company's offices for all Board and Committee meetings.
• Arrival at the office a sufficient time before the start of each meeting to prepare the meeting room and check the functionality of all systems.
• Preparation of the meeting room, arranging seating, signage, auxiliary materials, catering, and all other logistical needs.
• Opening links for online or hybrid meetings, adding participants, managing access permissions, and checking audio and video quality.
• Providing immediate response to technological and logistical malfunctions.
• Coordination of meetings and appointments of the Board/Company management with institutional investors, investment managers, private investors active in the capital market, investment houses, analysts, underwriters, distributors;
• Coordination of meetings with the financial community.
• Compilation of participant details for every meeting.
• Management of an updated investor relations database, including existing and potential investors, investment houses, analysts, and relevant capital market entities.

Ongoing support to Board members

• Management and coordination of professional meetings regarding the Board's work and the company's activities.
• Assisting in the onboarding of new directors.
• Coordination of professional training for directors, seminars, site visits to company locations, and meetings with the company management.

Scope of position: Half-time with flexibility in hours and willingness to be available beyond office hours.

Experience in a similar role and working with a CEO and Board - a significant advantage.

English at a very good level (reading, writing, and speaking) – Mandatory.

Bachelor's degree – An advantage.

Personal skills:

• Independent work with high personal responsibility.
• Ability to drive interfaces and excellent interpersonal communication.
• Ability to work under pressure and operate according to schedules.
• Service-oriented, punctuality, and a positive attitude.
• High level of expression in writing and speech.