DATA SPECIALIST RBS

SGS is the world leader in inspection, verification, analysis, testing, and certification. It is considered the main global benchmark in quality and integrity, with more than 95,000 employees and a network of more than 2,400 offices and laboratories worldwide.

Main Responsibilities

Sample registration and control: Enters various data, registers jobs, and validates the accuracy of certain operational data in the laboratory LIMS as trained and assigned. Key focus areas may include sample login data, field data, subcontract laboratory data, verification of report data accuracy, invoice data, maintenance of a customer database, and others. Administrative data entry: Simple data entry. Checking the accuracy and consistency of entered data to ensure information quality. Organizing and keeping databases up to date with relevant and correctly structured information. Extracting and compiling data to create simple reports that support decision-making or internal processes. Assisting in data review and cleaning during internal or external audit processes. Communicating detected data discrepancies or inconsistencies to the corresponding responsible parties for correction. Billing support: Generating invoices for customers. Reviewing that all information necessary to issue invoices (customer data, services performed, prices) is correct and complete. Entering and maintaining up-to-date billing and payment records in the accounting system or ERP. Generating periodic reports on billing, payments received, and accounts receivable for the finance and management team. Report preparation: Preparation of laboratory reports or other types of reports, with accurate information: sample identification, analyzed parameters, results, methods used, applied standards, and conclusions. Verifying that the results of the tests performed meet standards and are consistent. Ensuring that all data (samples, dates, analysis methods, results) are complete and correct. Sending the certificate for review and approval by the supervisor or laboratory manager. Reporting if errors or incongruities are detected after review. Saving physical and digital copies of the certificate for traceability and regulatory compliance. Sending the certificate to the client through the agreed channel (email, digital platform, physical printout).

The following responsibilities apply to all the functions mentioned above: At all times, comply with the SGS Code of Integrity and Professional Conduct.

Perform other data quality verification functions that may be assigned in the future.

Provide reports documenting reviews and changes when necessary.

Ensure that laboratory deadlines are met and that the GBS team coordinator (or the section laboratory manager in their absence) is immediately notified if the specified response time cannot be met.

Adopt and support specific operational improvement activities as communicated by the GBS EHS Supervisor. These projects will focus on improving quality and efficiency.

Seek efficiency gains in their section by staying aware of new technologies and reviewing existing procedures.

Capable of responding to technical inquiries.

Perform other related tasks as assigned, whether in support of department objectives or for training, education, or personal or professional development, as scheduled by their immediate superior.

Participate in scheduled weekly or monthly meetings with team members, laboratory affiliates, and supervisors as necessary, to ensure that immediate and ongoing issues are addressed.

Ensure that the RBSGBS work area is kept clean and presentable at all times.

Remain familiar with SGS quality control procedures.

Comply with all SGS QHSE and HR policies and procedures.

Academic background: University degree, minimum of four years completed in related fields.

Intermediate-advanced English (B2 or C1 level).

Experience: A minimum of one year of experience in data entry, management, and verification will be valued.

Demonstrated experience with data quality and operational excellence.

Technical knowledge: Excellent written and verbal communication skills in English (B2 or C1 level).

Strong MS Excel skills.

Detail-oriented.

High level of integrity.

Ability to learn new software programs.

Teamwork and cooperation.

Organization and efficiency.

Taking responsibility.

Schedule: Monday to Friday Modality: On-site Salary: To be agreed Direct contract with GBS, indefinite term.