ADMIN COORDINATOR – PURCHASING, ORDER COORDINATION & BASIC DRAFTING
Company: SG Aluminium Pte. Ltd. Location: Singapore Employment Type: Full-Time Department: Operations / Administration Reports To: Operations Manager / Director
JOB SUMMARY
We are looking for a detail-oriented and organised Admin Coordinator to support our daily operations across purchasing, supplier coordination, order processing, basic drafting and project administration .
The successful candidate will play an important role in ensuring that customer orders, material purchases and production requirements are properly coordinated from quotation confirmation through procurement, drafting, production and installation .
This position is suitable for someone who is organised, responsible, numbers-oriented and comfortable working with basic technical drawings and aluminium & glass products .
KEY RESPONSIBILITIES
- Purchasing & Procurement
- Prepare and process purchase orders based on approved quotations and project requirements.
- Source and purchase aluminium profiles, glass, hardware, accessories and other materials from approved suppliers.
- Obtain and compare supplier quotations, pricing and lead times.
- Coordinate with suppliers on availability, delivery schedules and order status.
- Follow up on outstanding purchase orders and deliveries.
- Check delivered materials against purchase orders and delivery orders.
- Maintain accurate purchasing records and supplier information.
- Monitor material costs and highlight significant price changes or discrepancies to management.
- Order & Project Coordination
- Process confirmed customer orders and ensure all relevant information is complete.
- Coordinate between Sales, Purchasing, Technical, Production and Installation teams.
- Prepare internal order documentation and job sheets.
- Track project progress, material requirements and delivery schedules.
- Follow up on outstanding items to ensure projects are completed on schedule.
- Maintain organised records of quotations, purchase orders, drawings, delivery orders and invoices.
- Update management on order and project status when required.
- Basic Drafting & Technical Drawings
- Prepare simple aluminium and glass drawings based on site measurements, quotations and customer requirements.
- Produce basic layouts, elevations and dimensions for doors, windows, grilles and related aluminium/glass works.
- Amend drawings according to site conditions and technical requirements.
- Prepare drawings for internal production, supplier ordering and installation reference.
- Ensure dimensions, opening directions, panel configurations and hardware positions are clearly indicated.
- Work closely with the technical/installation team to clarify measurements and drawing requirements.
- Maintain proper revision control for drawings.
- Knowledge of AutoCAD or similar drafting software is preferred.
- Documentation & Administration
- Prepare and maintain purchase orders, sales orders, delivery documents and project records.
- Update Excel spreadsheets and internal systems accurately.
- Maintain proper filing of supplier and project documentation.
- Assist with invoice checking and matching of Purchase Order / Delivery Order / Invoice .
- Support monthly purchasing and project cost reports.
- Assist management with administrative and operational tasks when required.
- Supplier & Internal Communication
- Communicate professionally with suppliers, contractors and internal departments.
- Follow up on quotations, orders, deliveries and outstanding materials.
- Escalate delays, discrepancies or urgent purchasing requirements promptly.
- Build good working relationships with key suppliers and service providers.
REQUIREMENTS
Essential
- Minimum 2 years of relevant experience in administration, purchasing, operations coordination or construction-related industries.
- Experience in aluminium, glass, renovation, construction, architectural hardware or building materials is an advantage.
- Good knowledge of Microsoft Excel, Word and Outlook .
- Able to prepare and understand basic measurements and dimensions.
- Good organisational and follow-up skills.
- Strong attention to detail and accuracy.
- Able to work independently and manage multiple tasks.
- Good communication and coordination skills.
- Responsible, proactive and willing to learn.
Technical Skills
Candidates with experience in any of the following will have an advantage:
- AutoCAD / CAD software
- Aluminium & glass shop drawings
- Aluminium doors and windows
- Sliding and swing door systems
- Glass specifications
- Door/window hardware
- Aluminium profiles
- Site measurements
- Purchase order and procurement systems
IDEAL CANDIDATE
We are looking for a person who is:
- Organised
- Detail-Oriented
- Responsible
- Technically Curious
- Good at Follow-Up
- Computer-Savvy
- Proactive
The ideal candidate does not need to be a professional drafter. However, he/she should be comfortable learning simple technical drawings, understanding dimensions and translating project requirements into clear purchasing and order instructions .
KEY PERFORMANCE INDICATORS (KPIs)
Performance will be assessed based on:
- Purchasing accuracy and cost control
- Timely placement and follow-up of purchase orders
- Material availability and delivery coordination
- Accuracy of order documentation
- Accuracy of basic drawings and dimensions
- Project coordination efficiency
- Timeliness of administrative work
- Supplier response and follow-up
- Reduction of purchasing/order errors
- Overall support to Sales, Operations and Installation teams
CAREER DEVELOPMENT
This position provides an opportunity to develop across multiple areas of the aluminium & glass business, including: Admin → Purchasing → Project Coordination → Technical Drafting → Operations Coordination
High-performing employees may progress into roles such as: Senior Admin Coordinator / Purchasing Executive / Project Coordinator / Technical Coordinator / Operations Executive
WHY JOIN US?
- Exposure to the complete Aluminium & Glass project lifecycle
- Hands-on experience in purchasing, technical coordination and operations
- On-the-job product and technical training
- Opportunity to develop basic CAD/drafting skills
- Career advancement opportunities
- Work closely with experienced Sales, Technical and Operations teams
- Be part of a growing Singapore-based aluminium & glass company