Commercial Administrator - International Purchasing Assistant in English

Job Objective

English language proficiency

Support the Purchasing Department in the management, monitoring, and control of the acquisition of merchandise, materials, and supplies for the company, ensuring that orders are processed correctly, received within established timelines, and duly documented.

Main Functions

Purchase Order Management Prepare and register purchase orders according to the corresponding requests and authorizations.

Verify quantities, prices, codes, descriptions, and commercial conditions before processing orders.

Maintain an updated record of open, received, and pending purchase orders.

Supplier Follow-up Maintain constant communication with national and international suppliers.

Request quotes, product availability, and delivery times. Follow up on orders from confirmation to delivery.

Request updates on delayed or pending merchandise.

Timely report any delays, discrepancies, or inconveniences related to orders.

Quotes and Price Comparison Request quotes from different suppliers.

Prepare comparative charts of prices, delivery times, and commercial conditions.

Support the search for better purchasing alternatives. Keep prices and conditions offered by suppliers updated.

Inventory Control and Replenishment Review inventory levels and support the identification of products requiring replenishment.

Follow up on products with low inventory, high turnover, or risk of stockout.

Support the purchasing manager in the preparation of replenishment orders.

Verify that requested quantities are consistent with inventory and sales needs.

Coordination with Warehouse Inform the warehouse about merchandise about to be received.

Verify that the received merchandise corresponds to the purchase order. Follow up on quantity differences, incorrect products, damaged merchandise, or shortages.

Coordinate with the supplier the resolution of any discrepancy.

Documentation and Invoicing Receive, review, and organize invoices, purchase orders, quotes, credit notes, and other related documents.

Verify that invoices match the agreed prices and quantities. Forward the corresponding documentation to the Accounting Department.

Maintain purchasing files duly organized and updated.

International Purchasing

Follow up on international purchase orders.

Request and organize commercial invoices, packing lists, and other documentation related to shipments.

Maintain communication with suppliers, freight forwarders, and other involved parties.

Update estimated dates for production, dispatch, shipment, and arrival of merchandise.

Report possible delays that may affect supply.

-Requirements- Minimum education: University 3 years of experience Age: between 25 and 40 years Knowledge: Accounting Keywords: administrator, salesman, saleswoman, seller, vendedor, comercial, salesperson, ayudante, asistente, auxiliar, aux, auxiliary, assistant, helper, aide, shopping, purchases, orders, adquisicion, compras, external, international, foreign, exterior