Project Billing & Accounts Receivable Specialist

Your tasks

• Enter and maintain project billing milestones to ensure distribution of customer invoices in a timely and accurate manner in accordance with contract terms.
• Process and apply incoming payments including ACH, wire transfers, checks, and credit card payments.
• Monitor customer account balances and aging reports.
• Conduct collection activities for past-due accounts while maintaining positive customer relationships.
• Investigate and resolve billing discrepancies, deductions, short payments, and credit balance issues.
• Reconcile accounts receivable subledger to the general ledger.
• Prepare customer statements and respond to account inquiries.
• Collaborate with Sales, Customer Service, Supply Chain, and Finance teams to resolve invoicing and payment issues.
• Maintain accurate customer records, tax documentation, and payment terms.
• Assist with month-end and year-end closing activities.
• Prepare AR reports, aging analysis, and cash collection forecasts for management review.
• Support internal and external audits by providing requested documentation and account support.
• Ensure compliance with company policies, accounting standards, and applicable regulatory requirements.
• Participate in continuous improvement initiatives to streamline billing and receivable processes and improve collection performance.

Requirements

Required Skills & Abilities

• Proficiency with ERP and accounting systems.
• Strong Microsoft Excel skills, including formulas, pivot tables, and data analysis.
• Knowledge of general accounting principles and accounts receivable best practices.
• Excellent organizational skills with strong attention to detail.
• Effective written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to prioritize tasks and “manage up” when appropriate or for clarification.
• An interest in learning a broad range of accounting areas and assisting in training others as the department grows.

Education & Experience

• Associate degree in Accounting, Finance, Business Administration, or related field; equivalent experience may be considered.
• 2+ years of accounts receivable, billing, or accounting experience.
• A work history which demonstrates consistency and intellectual flexibility.

Nice to have Experience

• Bachelor’s degree in Accounting, Finance, Business Admin., or related field.
• Experience reviewing and understanding project sales agreements.
• Previous exposure to ASC 606 revenue recognition standards

Other

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Must be able to lift 15 lbs at times
• Must be able to commute daily to our worksite in Bend, Oregon