Administrative Specialist

Your tasks

• Manage and execute daily administrative tasks to ensure smooth office operations.
• Coordinate with departments to meet their administrative needs and provide necessary support.
• Supervise the office support services team, assign daily tasks, monitor performance, and ensure efficient task execution.
• Monitor office supplies and administrative services to ensure continuous availability.
• Coordinate cleaning, maintenance, and other facility-related services to maintain a well-organized working environment.
• Follow up on purchase requests and administrative expenses in coordination with the relevant departments.
• Obtain and compare quotations for administrative supplies and services to ensure the best balance of cost and quality.
• Communicate and negotiate with suppliers regarding prices, delivery terms, and timelines, and follow up on order fulfillment.
• Arrange hotel bookings, accommodation, and travel arrangements in line with business requirements and company policies.
• Coordinate with company drivers, monitor daily schedules and assignments, and ensure timely transportation services.
• Prepare periodic administrative reports as required.
• Perform any other administrative tasks assigned by management.

Requirements

• Bachelor's degree in a relevant discipline.

• Minimum of 2 years of experience in administration or administrative services.
• Advanced proficiency in Microsoft Excel, with strong skills in data analysis, reporting, and spreadsheet management.
• Previous experience with ERP systems, such as Odoo or SAP, is an added advantage.

• Strong organizational, coordination, follow-up, and prioritization skills.
• Good communication and negotiation skills, with the ability to deal effectively with suppliers, service providers, and different departments.
• Good command of English is an added advantage.