HR and Admin Assistant

Job Description – HR & Administration Human Resources Responsibilities: Manage the full spectrum of HR functions, including Recruitment, Compensation & Benefits, Performance Appraisal, Payroll Processing, staff discipline/disputes, and implementation of HR policies.

Assist in work pass applications and utilization of WPOL, EPOL, and MyMOM Portals.

Liaise with agents to obtain details of workers joining the company.

Coordinate appointments with MOM for work permit cards and medical checkups.

Maintain and update HR records, systems, internal policies, user guides, and personnel files with high accuracy.

Handle complete onboarding and offboarding processes for Singaporean and foreign employees, including administrative tasks such as employment contracts, policy acknowledgments, medical claims, insurance matters, and monthly headcount reports.

Support daily HR activities including processing employee data, learning & development, hiring support, scholarship/sponsorship programs, internship programs, and orientation programs to ensure smooth HR operations.

Administer mandatory training programs, including tracking the validity of training certificates and registration.

Coordinate with MOM-approved training centers for new and existing workers as needed.

Specialize in end-to-end recruitment, including job posting, candidate screening, and interviews.

Monitor monthly staff medical and dental claims.

Handle ISO-related HR documentation and audits, ensuring HR policies and processes align with ISO standards.

Perform other HR-related duties and administrative tasks as assigned by the manager.

Administration Responsibilities: Support the Manager in overall company administration matters.

Maintain and update contact lists.

Arrange accommodation and transportation for business partners and staff.

Provide administrative support such as scanning, filing, compiling documents, and processing invoices.

Assist in the administration of company insurance and medical claims through the insurance broker.

Assist in organizing company events and staff welfare activities.

Perform general office administration including answering calls, distributing letters, and updating phone and email lists.

Order office supplies and pantry items, researching deals and suppliers for cost efficiency.

Requirements:

• Candidate must possess at least Diploma / Degree in Human Resource Management or equivalent or Business Administration or related discipline
• Minimum 2 years of experience in Human Resources or related
• Good knowledge of Employment Act & Singapore regulations
• Able to work in a fast-paced environment
• Independent team player with the ability to multi-task
• Attention to details and good administrative skills
• Good communication skills