Office Administrator
Seaborne Shipbrokers S.A.
Seaborne Shipbrokers S.A. is a leading provider of client-focused shipbroking services, offering expertise in sale & purchase, newbuildings contracting, chartering, financial advisory, research, and valuations to shipowners, private and public equity investors, and credit institutions.
We are currently seeking an office administrator for our Dubai office, who will provide high-level administrative support to our team and act as a critical partner in ensuring the smooth operation of daily activities. This role requires exceptional organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Responsibilities
Provide comprehensive administrative and office support to ensure smooth daily operations
Manage and prioritize calendars, scheduling meetings, appointments, and travel arrangements for the team
Liaise with suppliers, clients, and other external parties to address and resolve routine issues
Proactively follow up on outstanding matters to ensure prompt resolution
Prepare and organize documents as needed, maintaining accuracy and accessibility
Serve as the first point of contact, screening and routing incoming calls, emails, and inquiries
Plan and coordinate events, conferences, and meetings, ensuring all logistics are in place
Handle sensitive information with professionalism and uphold strict confidentiality
Oversee expense reports, invoices, and budgets for the executive’s office
Undertake additional administrative tasks or projects as required
Requirements
Minimum 3-5 years previous experience in a similar role
Exceptional organizational and time-management skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant tools
Ability to prioritize and multitask in a fast-paced environment
Strong proficiency in English & Arabic, with excellent written and verbal communication skills
Benefits
Opportunities for professional growth and development
Friendly, collaborative, and supportive working environment
Modern office facilities and equipment