administrative assistant

*Location: *Squamish

*Hours of Work: *Varies based on program needs. Office is open 830am-430pm Mon-Fri and 830am-1230pm Saturday.

*Nature of position: *Casual/On Call

*Compensation: *$25.91/hr

*ABOUT SSCS:*

Founded in 1978, Sea to Sky Community Services (SSCS) is one of BC?s most respected and established community service organizations. We operate within a large geographic area - from Pemberton to Britannia Beach - supporting individuals and families living in the Sea to Sky Corridor. We provide a range of services that support our communities and residents through all ages and stages of their lives.

*Contribution:*

The Administrative Assistant provides a variety of secretarial, reception and clerical assistance in an office; prepares correspondence, reports, and other documents; maintains a variety of financial and other records, files and related filing systems.

*Qualifications:*

• Grade 12, plus related post secondary courses in secretarial training or office procedures
• One (1) year recent related experience.
• Or an equivalent combination of education, training and experience.

*Job skills and abilities:*

• Comprehensive and demonstrated working knowledge of computer hardware (including scanners) and software applications including but not limited to, Microsoft Office (Publisher, Word, Excel, Power Point) and a working knowledge of database applications.
• Demonstrated skills in accounting procedures, secretarial and clerical duties and good organizational skills.
• Excellent communication skills, both written and verbal.
• Excellent inter-personal skills.
• Ability to work cooperatively with a variety of staff, volunteers, professionals and other members of the community.
• Ability to prioritize assignments, multi-task and to meet deadlines in an extremely busy office environment with constant interruptions.

*Responsibilities:*

• Provides word processing, data input and typing support such as correspondence, meeting minutes, forms, client information, updates databases and sends reports as required; drafts routine correspondence such as thank you letters, client appointment letters and internal memoranda.
• Prepares updates and prints program brochures using a software package. Ensures supplies of up-to-date handouts and resource materials are available.
• Arranges meetings, schedules appointments and makes travel arrangements; books rooms for meetings. Prepares agendas and takes minutes at meetings as required.
• Answers telephone and in-person inquiries; routes to appropriate staff members if required. Sorts and distributes incoming mail and processes outgoing mail; operates and troubleshoots a variety of office equipment such as computers, printers, copiers, facsimile equipment.
• Assists in training staff on use of voice mail and e-mail systems and the agency computer network.
• Assists the Finance Department in doing various accounting functions such as recording incoming money, issuing receipts, and bank deposits.
• Performs other support duties related to program areas such as providing information to clients or visitors, assisting with intake /registration and client tracking and checking program requirement documentation for accuracy and completeness as required; compiles data and produces reports and statistics as required
• Assists in maintaining and updating the organization?s files and filing systems.
• Orders office and janitorial supplies; negotiates purchase price as required.
• Performs other related duties as required.

*Requirements:*

1. Criminal Record Review.

1. Signed confidentiality form.

1. Approved reference check.

*Compensation: As per the BCGEU Collective Agreement, the wage is $25.91 per hour.*

*Apply today: *jobs@sscs.ca

Job Types: Permanent, Casual

Pay: $25.91 per hour

Benefits:

• Casual dress
• Employee assistance program

Education:

• Secondary School (required)

Experience:

• administrative assistant: 1 year (required)

Location:

• Squamish, BC (required)

Work Lo