Senior Admin Executive [Govt]

Location: One North

Work Timing : 8.30am - 6.00pm (Mon - Thurs) & 8.30am - 5.30pm (Fri)

Salary: Up to $3,780 per month

Duration : 1 Year

Key Responsibilities:

• Coordinate meetings, including scheduling appointments, booking meeting rooms, sending calendar invites and keeping participants updated on changes.
• Support the planning and execution of workplan and organisation development events, including participant coordination, attendance tracking, communications and handling cancellations or rescheduling.
• Arrange event logistics such as refreshments, venue bookings and other materials required.
• Maintain participant records, engagement rosters, expenditure trackers and historical participation records.
• Support financial and project reporting by consolidating, checking and reconciling data across different trackers and templates.
• Identify and resolve data discrepancies, such as project details, categories, ownership and project values, by liaising with relevant stakeholders.
• Prepare summary tables and reports for management discussions and financial submissions.
• Provide administrative and logistics support for taskforce and project meetings, including preparing materials and venue setup.
• Support meeting documentation by taking photographs, recording sessions and preparing transcripts where required.
• Provide general administrative support and assist with ad-hoc tasks, urgent requests and time-sensitive submissions as required.

Requirements:

• Minimum Diploma or equivalent qualification in Business Administration or a related field.
• At least 3 years of relevant working experience
• Experience in government sector with finance reporting or resource management is a plus.

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