Executive Assistant (Banking) (JD#11425)

Your tasks

We are seeking an experienced Executive / Team Assistant to provide secretarial and administrative support to the COO and senior leadership team of a leading international bank. The role involves managing executive schedules, coordinating regional meetings and travel, handling expenses and approvals, and supporting day-to-day office operations. The ideal candidate is organised, proactive and discreet, with the ability to work independently and coordinate with stakeholders across different countries.

• Manage the COO’s calendar, appointments and meeting schedules;
• Coordinate internal and external meetings, including logistics, venues and arrangements for overseas visitors;
• Arrange executive travel, including flights, accommodation, itineraries and related administrative matters;
• Review and process expense claims, coordinate payments and ensure timely submissions;
• Monitor the COO’s approval queue and follow up on outstanding approvals and action items;
• Assist with planning and coordination of internal and external events;
• Liaise with regional teams, senior stakeholders, clients, vendors and external partners;
• Maintain confidential records and handle sensitive business information appropriately;
• Support office administration, including onboarding and offboarding arrangements, office supplies, internal process documentation and IT requests;
• Provide ad hoc secretarial and administrative support as required.

Requirements

Mandatory Skill-set

• Diploma in Business Administration or a related discipline, or equivalent relevant experience;
• Must have at least 5 years of experience in executive assistance, personal assistance or senior administrative support, preferably supporting senior executives;
• Strong experience in calendar management, meeting coordination, international travel arrangements and expense administration;
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint;
• Strong organisational, communication and stakeholder management skills;
• Good attention to detail, with the ability to manage competing priorities independently;
• Able to handle confidential information with discretion.

Desired Skill-set

• Experience in banking, financial services or a multinational organisation;
• Experience supporting C-level executives or regional leadership teams;
• Familiarity with corporate travel, expense and approval systems;
• Experience in event coordination and project administration.

How to apply

Should you be interested in this career opportunity, please send in your updated resume to apply@sciente.com at the earliest.

Other

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Confidentiality is assured, and only shortlisted candidates will be notified for interviews.

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