Project / Program / Bid Document Management Manager

In the TOP10 of Engineering Consulting Companies in France, the SCALIAN Group operates in service activities in industrial project management, supply chain, architecture and development of embedded digital systems, information systems applications and Artificial Intelligence in activity sectors as varied as aeronautics, space, automotive, railway, services, luxury or retail, etc. Created in 1989, SCALIAN today has more than 5500 employees distributed across 11 countries and 15 locations in France for a turnover of 550 million euros. SCALIAN works for major CAC40 Groups on projects in AT or fixed-price. Certified Great Place to Work, SCALIAN experiences 20% growth every year. Why SCALIAN? Because Scalian supports you in the development of your career: complete 1-year onboarding program with your manager and your HR, personalized training programs, technical communities, internal events Because Scalian promotes Quality of Life at Work: Great Place to Work® and Best Workplaces for Women certifications, referral bonus, holiday bonus, teleworking agreement Because Scalian develops a concrete and ambitious CSR policy: sustainable mobility, environmental actions, disability actions (approved agreement, inclusive recruitment process, training for managers and recruiters, disability mission with dedicated time: missionhandicap@scalian.com )

As Project / Program / Bid Documentation Manager, you are responsible for the definition, implementation, and steering of document management within Project / Program / Bid organizations. You ensure the coordination of documentary activities with the different teams and stakeholders, in compliance with contractual requirements and current processes. In this capacity, you will notably be required to: Define and deploy document management throughout the project life cycle, in coherence with contractual requirements. Develop, update, and ensure the follow-up of the Document Management Plan (DMP). Define and deploy the documentary structure as well as the rules for management and numbering of documents. Organize, control, and ensure the proper management of all project documentation. Guarantee the validation, distribution, and delivery of documents in accordance with contractual requirements. Ensure proper traceability and archiving of project documentation. Participate in the deployment and administration of document management tools (EDMS), as well as in user support. Coordinate documentary activities with project teams, different business lines, partners, and clients. Ensure the follow-up of documentary milestones, indicators, and KPI, and contribute to reporting to stakeholders. Identify potential risks related to documentary deadlines and contribute to their anticipation and resolution. Participate in project reviews, audits, and quality inspections. Be a source of proposals in the continuous improvement of document management processes and practices. During the bid phases, analyze the client's documentary requirements, identify potential gaps with internal standards, and contribute to the evaluation of associated impacts.

You hold a Master's degree, ideally in the field of technical documentation. You have at least 5 years of experience in document management. Experience in the railway sector is a real asset. You have evolved in an industrial or engineering environment and understand its main challenges. You have a good knowledge of document management tools (EDMS). You are proficient in MS Office and are comfortable with the preparation and follow-up of dashboards and KPI. You are familiar with project documentation standards and processes. You are able to contribute to the deployment and implementation of an EDMS tool as part of a project. You have knowledge in configuration management and change management. You are recognized for your rigor, organization, and sense of process. You have good communication and collaboration skills and enjoy teamwork. You are comfortable in an international and multi-site environment. You are proficient in English, both spoken and written.