Office & HR Administrator

About the company

A leading international provider of solutions and expertise, specialising in the fields of digital systems and business performance. The SCALIAN Group provides support to major industrial and service-sector companies to help them define and implement their projects in two fields:

Digital Systems: Embedded and critical systems, IoT, information systems, and digital solutions for businesses.

Operations Performance: Management of projects, quality, and industrial performance.

We are present in seven countries (France, Spain, Belgium, the UK, Germany, the USA and Canada).

Your tasks

We are looking for a proactive and organised Office & HR Administrator to support Scalian UK. This varied role combines office management, HR administration and payroll management, with significant autonomy and regular interaction with employees, managers and international stakeholders.

HR Administration & Payroll Management (60%)

• Manage employee onboarding and offboarding, including employment contracts and related documentation.
• Maintain accurate and confidential employee records.
• Coordinate monthly payroll processing, including collecting, checking and submitting payroll data, and liaising with external payroll providers where applicable.
• Administer employee benefits, pensions, insurance and absence records.
• Respond to employee queries and support managers with HR procedures and policies.
• Monitor HR compliance requirements and maintain accurate HR reporting and documentation.

Office Management & Administration (40%)

• Coordinate office facilities, supplies, maintenance and external service providers.
• Manage correspondence, documentation, records and administrative deadlines.
• Organise meetings, business travel and internal events.
• Support invoice processing, expense administration and general operational activities.
• Liaise with internal teams, including Finance and IT, as well as external partners, to ensure the smooth running of daily operations.

Requirements

We're looking for someone who is

• Experienced in a generalist HR role, including HR administration and payroll management.
• English and French is real plus, with excellent written and verbal communication skills.
• Highly organised, able to manage multiple priorities and work independently.
• Equipped with strong interpersonal and communication skills.
• Comfortable working in an international and multicultural environment.
• Able to build relationships with stakeholders across multiple departments.
• Proactive, adaptable and discreet when handling confidential information.

What we offer

• Hybrid working: 1 – 2 days per week in our London office.
• International environment: Collaboration with teams across different countries.
• Varied responsibilities: A broad role with significant autonomy.
• Supportive culture: A collaborative working environment.
• Benefits package: Perkbox, medical insurance, income protection insurance and a retirement plan.
• Career development: Opportunities for professional growth and progression.