accounts payable and receivable clerk

*Accounts Receivable / Accounts Payable Clerk*

*Department:* Business Office *Reports to:* Director of Finance *Status:* Full-Time *Hours:* 75 hours bi-weekly

*Salary:*$45,000-$55,000 annually depending on experience *Location:* Saint Luke?s Place, Cambridge, Ontario

*About Saint Luke?s Place*

Saint Luke?s Place is a community-focused organization providing long-term care and seniors? housing services. We are committed to providing quality services to our residents, tenants, families, and community while maintaining a supportive and respectful workplace.

We are currently seeking an *Accounts Receivable / Accounts Payable Clerk* to join our Business Office team.

*Position Summary*

The Accounts Receivable / Accounts Payable Clerk is responsible for the accurate and timely processing of accounts payable and accounts receivable transactions, maintaining financial records, reconciling accounts, and providing administrative support to the Business Office.

The successful candidate will be highly organized, detail-oriented, dependable, and comfortable working with financial information. This position requires strong attention to accuracy and deadlines, as well as the ability to manage multiple priorities in a busy environment.

The successful candidate will also demonstrate a commitment to confidentiality, professionalism, and positive working relationships with employees, vendors, residents, tenants, families, and other stakeholders.

*Key Responsibilities*

*Accounts Payable*

• Process invoices accurately and in a timely manner.
• Verify invoices against purchase orders, receiving documentation, contracts, and/or appropriate approvals.
• Ensure invoices are properly coded and authorized in accordance with organizational procedures.
• Enter invoices and related information into the accounting system.
• Prepare and process payments, including cheques and electronic payments.
• Respond to vendor inquiries and resolve discrepancies as required.
• Maintain accurate vendor records and supporting documentation.
• Reconcile vendor statements and investigate outstanding or disputed amounts.
• Monitor accounts payable aging and ensure invoices are processed within established timelines.
• Maintain organized and complete financial records.

*Accounts Receivable*

• Process and post payments accurately and in a timely manner.
• Prepare invoices and statements as required.
• Maintain accurate accounts receivable records.
• Reconcile accounts and investigate discrepancies.
• Monitor outstanding balances and follow up on overdue accounts in accordance with organizational procedures.
• Respond to resident, tenant, family, government, and other account inquiries professionally and appropriately.
• Assist with billing adjustments, credits, refunds, and account reconciliations.
• Maintain appropriate documentation and records related to receivables.

*General Accounting & Business Office Support*

• Assist with month-end and year-end processes, including reconciliations and preparation of supporting documentation.
• Perform bank, general ledger, and other account reconciliations as assigned.
• Assist with audit preparation and provide supporting documentation as required.
• Maintain accurate electronic and paper filing systems.
• Assist with financial reporting and other accounting-related projects.
• Support the Business Office team with other administrative and accounting duties as required, example: tending to the front reception desk, assisting with tenant questions, processing tenant invoice payments.
• Identify discrepancies, errors, and process issues and bring them forward for resolution.
• Maintain confidentiality of financial, employee, resident, tenant, and organizational information.
• Follow established financial controls, policies, procedures, and approval processes.
• Contribute to improving the efficiency and accuracy of Business Office processes.

*Qualifications & Skills*

• Post-secondary education in Accounting, Business A