Facilities & General Affair (Mandarin Speaker)

About the Role We are looking for a service-oriented and detail-oriented Admin & Facilities Executive to support daily office operations and facilities management for our client in Jakarta. The ideal candidate should be comfortable coordinating administrative activities, managing workplace facilities, and organizing both online and offline events.

Key Responsibilities

• Handle daily administrative tasks and provide general office operational support.
• Coordinate office facilities, maintenance, supplies, and workplace arrangements.
• Organize and coordinate offline and online events, meetings, and internal activities.
• Liaise with vendors, service providers, and internal stakeholders to ensure smooth operations.
• Support employee and visitor arrangements and provide responsive administrative assistance.
• Ensure the office environment is well-maintained, organized, and operates efficiently.

Requirements

• Bachelor's degree or equivalent university qualification.
• Minimum 2 years of relevant experience in administration, office management, facilities, or a similar role.
• Have Mandarin proficiency (HSK 4+).
• Strong organizational, communication, and coordination skills.
• Service-oriented, proactive, and attentive to detail.
• Experience arranging offline and online events is highly preferred.

Skills: Vendor Management, Asset Management, Problem Solving, Compliance, Microsoft Office, Financial Analysis, Communication Skills, Organizational Skills, Customer Service, Teamwork