Assistant to Factory Manager (Mandarin Speaker)
Your tasks
We are looking for a proactive, well-organized, and responsible Administrative Assistant to the Factory Manager to provide administrative and business support in our manufacturing operations in Malang. The ideal candidate should have strong communication and coordination skills, be fluent in Indonesian and English, and possess conversational Mandarin communication skills. This role involves supporting the Factory Manager with daily schedules, business correspondence, meetings, travel arrangements, and coordination with clients and government authorities.
- Administrative Support: Manage the Factory Manager's daily schedule, appointments, meetings, and business travel arrangements.
- Business Communication: Draft, translate, and prepare business correspondence, meeting minutes, reports, and presentation materials in Indonesian, English, and Chinese, as appropriate to language proficiency.
- Client Coordination: Assist the Factory Manager in communicating and coordinating with clients and business partners.
- Government Liaison: Support communication and coordination with relevant government authorities.
- Meeting & Travel Coordination: Arrange meetings, prepare necessary documents, and coordinate travel logistics as required.
- General Assistance: Handle other administrative and business support tasks assigned by the Factory Manager.
Requirements
- Bachelor's degree or above; exceptional candidates with relevant experience may be considered.
- Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, or in a business support role.
- Fluent in English and conversational Mandarin communication skills.
- Strong organizational, communication, and interpersonal skills.
- Responsible, outgoing, professional, service-oriented, and detail-oriented.
- Able to work collaboratively and handle multiple tasks efficiently.
- Willing to travel when necessary, primarily within the Surabaya area and surrounding regions.
- Immediate availability is highly preferred.
Skills:
- Customer Service
- Agile Methodologies
- Project Management
- Trello
- Microsoft Word
- Teamwork
- Project Scheduling
- Project Coordination
- Product Analysis
- Microsoft Office