Finance Admin

Job Summary We are looking for a detail-oriented and organized Finance Admin to support the Finance team, particularly Cost Control and Purchasing activities. Key Responsibilities

• Provide administrative support to the Cost Controller and Purchasing team.
• Prepare, input, update, and maintain purchasing and cost-related data and documents.
• Assist in preparing and maintaining Purchase Requests (PR), Purchase Orders (PO), quotations, invoices, Goods Receipts (GR), and other supporting documents.
• Monitor the status of PR, PO, deliveries, invoices, and outstanding documents.
• Assist in checking the completeness and accuracy of purchasing and cost-related documents.
• Maintain proper physical and digital filing of Finance, Purchasing, and Cost Control documents.
• Assist with data reconciliation between purchasing documents, invoices, and cost records.
• Follow up with internal departments and vendors regarding outstanding documents, approvals, deliveries, and invoices.
• Perform data entry and maintain accurate records in Odoo/ERP systems and Excel.
• Assist in preparing periodic reports and supporting schedules for Cost Control and Finance.
• Coordinate with Purchasing, Warehouse, Operations, and other departments to ensure timely completion of administrative processes.
• Perform other administrative tasks as assigned by the Finance Manager / Cost Controller.

Requirements

1. Minimum 1–2 years of experience in Finance Administration, Accounting Administration, Purchasing Administration, or related roles.
2. Good understanding of administrative and documentation processes.
3. Good attention to detail and accuracy.
4. Good organizational and follow-up skills.
5. Proficient in Microsoft Excel / Google Sheets.
6. Experience with Odoo or other ERP systems is an advantage.
7. Basic understanding of accounting and purchasing processes.
8. Good communication and coordination skills.
9. Able to work independently and as part of a team.

Skills: Microsoft Office, Administration, Office Administration, Corporate Finance, Administrative Procurement, Teamwork, Cost Control