HR Operations Executive (1-Year Contract)

Job Summary

We are looking for a detail-oriented and hands-on HR Operations Executive to support the day-to-day HR operations of our Singapore office.

This role focuses on HR administration, employee documentation, onboarding and offboarding, Work Pass administration, employee activities, HR-related payments and general operational support to the HR team.

The successful candidate should be organised, meticulous and comfortable handling documentation, follow-ups and multiple administrative tasks in a fast-paced working environment.

This is a 1-year contract position .

Key Responsibilities

HR Operations & Documentation

• Prepare and maintain employment contracts, confirmation letters, transfer letters, promotion letters, salary adjustment letters and other employee-related documents.
• Maintain accurate employee records, personnel files and HR documentation.
• Track probation, contract expiry, confirmation and other employee lifecycle milestones and follow up on required actions.
• Support onboarding and offboarding processes, including document collection, employee information updates and clearance arrangements.
• Support Work Pass applications, renewals, cancellations and related documentation where required.
• Assist with HR system updates and maintain accurate employee information and records.

HR Administration & Coordination

• Handle HR-related invoices, quotations, expense claims, payment requests and supporting documents.
• Coordinate with Finance, vendors and internal stakeholders on HR-related payments and administrative matters.
• Maintain HR trackers, records and supporting documents and ensure proper filing and follow-up.
• Support employee benefits and welfare administration.
• Assist with employee activities, engagement events, staff welfare arrangements and other HR initiatives.
• Provide administrative support for HR projects and other day-to-day HR activities.

Recruitment & Onboarding Support

• Support job postings and recruitment administration.
• Assist with interview scheduling, candidate communication and follow-up.
• Prepare offer and pre-employment documentation.
• Coordinate pre-employment checks and joining arrangements.
• Support new employee orientation and induction activities.

Requirements

• Diploma or Degree in Human Resources, Business Administration or a related discipline.
• 1–3 years of relevant HR administration or HR operations experience preferred.
• Experience in employee documentation, onboarding, Work Pass administration or recruitment coordination will be an advantage.
• Good working knowledge of Microsoft Office, particularly Excel, Word and Outlook.
• Detail-oriented with strong organisational and follow-up skills.
• Comfortable handling documentation and routine administrative work with accuracy.
• Able to manage multiple tasks and deadlines independently.
• Good communication and interpersonal skills.
• Communicate and coordinate with employees and internal stakeholders on HR administrative matters, including stakeholders who primarily communicate in Mandarin.
• Familiarity with Singapore HR practices and MOM-related processes will be an advantage.

Employment Details

Employment Type: 1-Year Contract Department: Human Resources Location: Singapore Working Days: Monday to Friday