Engineering Coordinator – Maintenance & Document Control

1. Store, control, and update engineering technical documents such as Manuals, Drawings, Equipment Records, Preventive Maintenance Records, Warranty Documents, and maintenance history in a systematic manner that allows for traceability.
2. Open, track, and summarize the status of Work Orders for both Preventive Maintenance (PM) and Corrective Maintenance (CM), and coordinate with the technician team until the work is fully closed.
3. Coordinate the procurement of spare parts, tools, and engineering equipment, including preparing and tracking PR/PO, Quotation, Delivery, and related documents.
4. Verify the details and accuracy of spare part items, such as Part Number, Specification, Quantity, and goods receipt before forwarding or recording them into the system.
5. Manage and track Spare Parts and Engineering Inventory information, including issuance, consumption, and necessary stock levels for maintenance work.
6. Coordinate with contractors and Suppliers, from scheduling site visits and work tracking to document collection and joint work inspection with relevant parties.
7. Prepare and track documents related to the engineering department budget, such as PR/PO, Expense Tracking, Outstanding Orders, and payment supporting documents.
8. Prepare summary reports on maintenance status, pending tasks, spare parts awaiting procurement, and contractor work for engineering department monitoring.
9. Support the Chief Engineer / Maintenance Team in coordinating and following up on other engineering tasks as assigned.

Qualifications: Bachelor's degree in Industrial Engineering or a related field. 1–3 years of experience in Engineering Coordination, Maintenance Administration, Technical Document Control, or Maintenance Planning will be given special consideration. Able to read and understand basic technical documents such as Equipment Manual, Specification, and Drawing. Have an understanding of Preventive Maintenance (PM), Corrective Maintenance (CM), Work Order, and Spare Parts Control. Proficient in Microsoft Excel, especially for data tracking, reporting, and Stock/Expense Tracking. Experience using CMMS, ERP, Express, or Maintenance / Inventory systems will be given special consideration. High attention to detail, able to multitask, and control documents accurately within deadlines. Good coordination skills with technicians, Suppliers, contractors, Purchasing, and Accounting. Able to communicate in English at a level sufficient to read Technical Manuals and contact Suppliers. Ready to work in an environment requiring urgent task tracking and visiting sites with the engineering team when necessary.