Finance & Administration Manager

Responsibilities :

Finance & Accounting

Financial Record Keeping:

Maintain accurate and up-to-date financial records. Record all income, expenses, assets, and liabilities. Reconcile bank statements and financial transactions. Maintain proper documentation for all financial activities.

Accounts Management:

Generate and manage invoices.

Track receivables and payables. Follow up on outstanding payments. Maintain vendor and supplier payment schedules.

Payroll Administration:

Prepare monthly payroll. Maintain staff salary records. Manage statutory deductions and employee compensation records.

Financial Reporting:

Prepare weekly, monthly, and quarterly financial reports. Provide management with cash flow updates. Monitor business profitability and operational costs. Assist management with budgeting and financial planning.

Compliance & Controls:

Support tax compliance and statutory filings. Maintain proper audit trails and documentation. Implement financial controls to reduce leakages and unauthorized spending. Ensure adherence to company financial policies.

Administration & Operations Support

Administrative Management:

Maintain employee records and documentation. Manage company files, contracts, and official records. Coordinate internal approvals and administrative processes. Draft and organize internal memos and correspondence.

Policy & Process Management:

Support implementation of company policies and procedures. Ensure administrative compliance across departments. Monitor attendance records and administrative documentation.

Vendor & Supplier Administration:

Maintain supplier databases and records. Coordinate vendor documentation and payment processing. Support procurement documentation and approvals.

Reporting & Documentation:

Prepare management reports and summaries. Organize operational and administrative records. Ensure all business documents are properly archived and accessible.

Requirements:

Bachelor's Degree in Accounting, Finance, Business Administration, Economics, or a related field. ICAN, ACCA, ATS, or equivalent professional qualification is an added advantage. Minimum of 3 years of experience in accounting, finance, administration, or business operations. Experience within a fashion business, manufacturing company, retail business, or SME environment is preferred. Proven experience managing financial records and reporting processes.

Technical Skills:

Strong bookkeeping and accounting knowledge. Strong proficiency in Microsoft Excel. Ability to prepare financial reports and budgets. Knowledge of payroll administration. Experience using accounting software. Strong documentation and record-keeping skills.